HR & Accounts Receivable Administrator

Akitu is an established Canadian software company redefining the future of dental practice management. Built with innovation at its core, our flagship platform, Akitu One, delivers a modern, intuitive, and powerful solution for dental clinics across Canada. With a focus on user experience, workflow efficiency, and continuous product advancement, Akitu helps dental teams simplify operations, embrace modern technology, and focus more on patient care.

We are seeking a highly organized and detail-oriented HR & Accounts Receivable Administrator to support the day-to-day administrative, human resources, billing, and accounts receivable functions of the company.

This is a hands-on, multi-functional role suited to someone who has experience managing client accounts and receivables, along with supporting HR processes and recruitment activities. Responsibilities include preparing invoices, following up on outstanding balances, maintaining accurate employee records, coordinating recruitment and onboarding, and assisting with day-to-day administrative tasks.

Note: This role does not require a CPA or advanced accounting background. The ideal candidate will have strong administrative and organizational skills, attention to detail, and practical experience with billing, accounts receivable, and collections.

• Prepare invoices, process payments, and maintain customer account records.
• Monitor receivables, follow up on overdue balances, and assist with collections.
• Handle client-related account and billing inquiries.
• Provide records and support to external accountants and assist with general administration.

• Coordinate recruitment activities, including posting job advertisements, screening applications, scheduling interviews, and communicating with candidates.
• Maintain candidate records and support the hiring process from initial application through onboarding.
• Assist with employee onboarding and offboarding, including device shipping and required forms.
• Provide general HR and administrative support to management and staff.

• 2+ years of experience in administration, accounts receivable, HR, or a related role.
• Strong attention to detail, organizational skills, and time management.
• Excellent written and verbal communication skills, including professional customer communication.
• Proficiency in Microsoft Office, particularly Excel
• Ability to manage multiple priorities, work independently, and take ownership of responsibilities.
• Professional, approachable, and solutions-oriented, with experience in recruitment or HR administration considered an asset.
• Experience in a technology, SaaS, or dental environment is an asset.

The ideal candidate is someone who enjoys a varied role and is comfortable moving between HR administration, billing, collections, and general office administration. You should be organized, dependable, detail-oriented, and comfortable taking ownership of routine processes while knowing when to elevate more complex accounting or HR matters.