Executive Assistant

Posted: 12/03/2025

Employment Type:

Direct Hire Job Number: 6784 Pay Rate: $50,000 - $70,000

Our client is seeking an Executive Assistant & Administrative Manager to join their team. This role is ideal for a proactive and highly organized individual who thrives in a fast-paced environment and possesses strong interpersonal skills. You will play a key role in ensuring the smooth operation of the head office while providing high-level executive support to senior leadership. This is an excellent opportunity to contribute directly to organizational efficiency, manage dual priorities, and work closely with executive leadership in a dynamic and innovative environment.

The position offers a stable in-office setting with direct collaboration across departments.

• Competitive salary
• Opportunity for professional growth and development in a global organization
• A collaborative work environment with direct impact on executive operations

• Manage complex executive schedules across multiple time zones.
• Monitor, prioritize, and draft executive communications while maintaining discretion.
• Coordinate international travel arrangements, including visas, accommodations, and itineraries.
• Act as liaison between executives and internal teams, delegating tasks and tracking action items.
• Oversee day-to-day office operations, vendor contracts, and administrative systems.
• Track budgets, expenses, and administrative KPIs to ensure efficiency.
• Coordinate onboarding, office events, and employee engagement activities.
• Ensure a professional first impression for all visitors and stakeholders.

• Minimum 7+ years of progressive experience in administrative management and executive support.
• At least 3+ years supporting C-level executives in a fast-paced environment.
• Proven experience managing office operations and implementing administrative systems.
• Strong organizational skills with ability to manage overlapping priorities.
• Superior communication skills and professional presence.
• Advanced proficiency with Microsoft Office Suite and Google Workspace; experience with project management tools is an asset.
• Proactive, adaptable, and able to juggle multiple responsibilities while maintaining quality.

To be eligible for this role, you must be legally eligible to work in Canada.

We would like to thank all applicants; however, only those under consideration will be contacted.

Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience.