Executive Assistant – Order Execution

A Snapshot of Your Day
This position provides executive, organizational, and coordination support to the Order Execution (OEX) Canadian organization within Grid Technologies.

A Snapshot of Your Day
This position provides executive, organizational, and coordination support to the Order Execution (OEX) Canadian organization within Grid Technologies. The role operates in a fast-paced, dynamic environment and works closely with OEX leadership, Project Managers, customers, global factory teams, and multiple internal and external stakeholders. The Executive Assistant will play an important role in supporting organizational effectiveness through executive coordination, stakeholder management, leadership and corporate communications, event organization, and the preparation of high-quality executive presentations.

Beyond executive support, this role will contribute to making the OEX organization connected, collaborative, and cohesive, helping strengthen communication, employee engagement, and a positive working environment across the team. The position requires a proactive and highly organized professional who is comfortable managing multiple priorities and interacting with senior leaders and C-level executives across the organization.

How You’ll Make An Impact

Provide comprehensive support to OEX leadership by coordinating priorities, meetings, and communication with stakeholders, while supporting initiatives to enhance collaboration, engagement, and cohesion within the team to ensure effective information flow and alignment with organizational priorities.

Skilled in coordinating complex calendars, meetings, travel, and communications across multiple functions to support organizational priorities, ensuring timely follow-up on actions, commitments, and deadlines to maintain visibility and accountability.

Proactively collaborate with leadership and team members to foster a positive, inclusive, and cohesive work environment by organizing team-building activities, recognition initiatives, engagement events, and coordinating internal and external organizational functions.

Proven ability to develop high-impact executive presentations and briefing materials by consolidating information from multiple stakeholders, ensuring clear, concise, and visually compelling communication, while interacting professionally and confidently with senior leaders and C-level executives

Skilled in managing event logistics and maintaining organizational tools such as trackers, reporting tools, and action lists to support seamless execution, communication, and follow-up activities.

Proactively identify opportunities to enhance communication, collaboration, and administrative processes, supporting onboarding and integration activities to ensure new team members are effectively connected with the organization and its stakeholders, while handling confidential information with professionalism and sound judgment.

What You Bring

Approximately 2–5 years of relevant professional experience in executive support, business coordination, project coordination, administration, communications, or a related role, complemented by a university degree, college diploma, or equivalent qualification in Business Administration, Management, Communications, Project Management, or a related field.

Proven ability to thrive in a fast-paced, dynamic environment managing multiple priorities and stakeholders, with excellent written and verbal communication skills to effectively engage across organizational levels.

Excellent organizational and time-management skills with the ability to prioritize and coordinate multiple activities simultaneously, coupled with proven stakeholder management skills and the ability to build effective relationships across functions…