Partner Administrative Assistant, Family Office

Overview

At KPMG in Canada, our people bring their unique perspectives to Canada’s most important challenges. Here, you can build momentum that reaches beyond our business, develop skills for the future, and take ownership of your career with support at every stage. Join a firm where your career can make a difference.

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely,high-quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

The role of Partner Administrative Assistant is deemed to be an essential service and is required to be performed in office.

• Provide administrative support to partners, senior managers, managers and client service teams in the Family Office practice
• Communicate and coordinate with external clients on various administrative matters, including scheduling meetings, arranging for document delivery and signing, and coordinating for compliance related matters
• Coordinate and collaborate with internal teams on administrative and engagement related matters for operational efficiency
• Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software
• Document management, including scanning, saving, archiving, and printing
• Communicate by phone and email with external service providers
• Assist with administrative aspects of client work including preparation of cheques, entering data into bookkeeping software, uploading documents to websites/software, review of documents for accuracy, and cheque deposits
• Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials
• Assist in the proposal process as required, working with the proposal team and proposal coordinator
• Manage the risk management, billing, and client onboarding processes
• Develop and maintain a strong relationship with the partner/executive director and provide timely and proactive support
• Assist with onboarding activities for new full-time and contract staff
• Provide backup support for other partners and peers where required
• Other Administrative tasks as the business requires

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

• Advanced skills with MS Office and Adobe products. In particular,Outlook, Excel, PowerPoint, Visio, and Acrobat
• Proficiency to quickly learn proprietary software
• Excellent communication skills
• Strong project management skills
• Good judgment and analytical skills with a focus on attention to detail
• Capable of working independently and take ownership of tasks
• Ability to quickly and smoothly adapt to changing client demands
• Minimum 5 years’ administration experience
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set

The expected base salary range for this position is $47,000 to $65,000 and may be eligible for bonus awards. The determination of an applicant’s base salary within this range is based on the individual’s location, skills & competencies, and unique qualifications. In addition, KPMG offers a comprehensive and competitive Total Rewards program.