More jobs:
Job Description & How to Apply Below
07th September, 2026
OFFICE COORDINATOR
Location:
Oakville, ON (fully in-office)
Type of Employment: Full-Time, Permanent
Salary: $55,000 - $65,000 per year
About Our Client
Our client is an established general contractor, design-builder, and construction manager delivering commercial construction projects across the GTA. Known for quality work and a relationship-first approach, they run a small, high-energy, close-knit head office team where people are trusted to own their roles and grow with the business.
About the Role
The Office Coordinator is the first face of the business — seated at the front of the office, greeting clients, visitors, and candidates, and setting the tone for the day. Beyond reception, this is a genuine coordination role: you'll be the connective tissue between the head office, external consultants, and project sites, keeping the day-to-day running smoothly.
Reporting to the HR Manager,the role also offers a clear pathway into HR for the right person — over time, responsibilities can grow to include training coordination, appraisal support, and involvement in recruitment.
Key Responsibilities
Open the office each morning and own the daily routines that keep the workplace running consistently and professionally
Serve as first point of contact at reception — welcoming clients, visitors, and interview candidates in a warm, polished manner
Act as liaison between the office and external service providers, including IT consultants and health and safety consultants
Coordinate staff training, including health and safety training and training records
Support fleet administration and coordination
Manage office services and vendors (telephone lines, supplies, and general facilities needs)
Provide coordination support to site superintendents across multiple project sites and site trailers
General office administration, correspondence, and meeting support
Assist with HR-related tasks as capacity and interest allow, such as onboarding, annual appraisal administration, and (for candidates with an HR background) pre-screening of applicants
About You
Approximately 5+ years of office coordination or administration experience
A natural coordinator — highly organized, proactive, and comfortable juggling requests across teams and locations
Excellent communicator, both in person and over email, with a presentable, approachable front-of-office presence
Exposure to the construction industry is an asset but not required — the environment is straightforward to pick up
HR education or exposure is a strong asset and opens the door to expanded responsibilities
Proficient with Microsoft Office
A self-starter who thrives on a small, high-energy team
Compensation & Work Model
$55,000 - $65,000 per year, based on experience. This is a fully in-office role.
Location & Travel
Based in Oakville, ON. The role includes coordination support across the organization's project sites.
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×