Part-Time Real Estate Reception

Our client, a well-established and busy real estate brokerage in Oakville, has engaged us to hire a Part-Time Receptionist to support their front desk operations.

This is a high-visibility, fast-paced role where you’ll be the first point of contact for agents and clients, while also supporting the administrative side of real estate transactions.

• Answering and directing incoming phone calls and managing the general inbox
• Greeting agents and clients in a professional and welcoming manner
• Preparing, organizing, and uploading listings and documents with accuracy and within deadlines
• Assisting with offer preparation using Web Forms
• Booking and confirming appointments using Broker Bay
• Handling incoming and outgoing mail, courier coordination, and package tracking
• Managing deposit cheques related to offers and listings
• Supporting agents with general inquiries and administrative needs
• Maintaining a clean, organized, and professional office environment
• Saturdays and Sundays 10-4
• Weekdays 11-7 or 4-7

This role is ideal for someone who wants steady part-time hours

Requirements

• Previous administrative, reception, or front desk experience (real estate experience is a strong asset)
• Strong attention to detail - able to manage documents, data entry, and deadlines with accuracy
• Excellent communication skills, both written and verbal, with a professional and friendly approach
• Highly organized with the ability to multi-task and shift priorities in a fast-paced environment
• A dependable and punctual team player who takes ownership of their role
• Comfortable working independently and stepping in to support where needed
• Tech-comfortable and able to quickly learn systems such as Web Forms, Broker Bay, and MLS platforms
• A positive, “roll-up your sleeves” attitude and willingness to help wherever needed