Administrative Assistant, Office Services

Administrative Assistant, Office Services
7 days ago

Requisition

Salary Range: $50,000.00 To $55,000.00 Annually

Hours of work:  9:30am to 5:30pm during the academic year & 8:00am to 4:00pm during the summer

Salary Range:  $50,000.00 - $55,000.00

COME JOIN OUR TEAM
We are looking for a highly organized, service-oriented Administrative Assistant, Office Services to join our team! This role is ideal for an administrative professional who thrives in a busy work environment and enjoys coordinating the daily operations that keep an organization running smoothly. If you are ready to apply your organizational skills, support a dynamic campus community, and contribute to a collaborative team, this is an excellent opportunity for you.

HOW YOU WILL THRIVE:
In this role, you will be immersed in coordinating key office services functions, from supplies and billing to reception support and mail coordination. Your attention to detail and commitment to service excellence will help create an efficient, welcoming, and well-organized environment for students, staff, parents, and visitors

HOW YOU WILL SUCCEED:

Oversee the Office Services area, coordinating campus-wide office supplies, equipment orders, deliveries, and distribution

Maintain appropriate inventory levels, reconcile accounts, and support monthly reporting and expense allocations

Coordinate shipping and receiving of all campus mail and courier packages, including tracking and recipient notification

Perform monthly credit card reconciliations in collaboration with vendors and internal stakeholders, resolving discrepancies in a timely manner

Maintain office equipment and machines, arranging service calls and ensuring adequate supplies, including postage

Monitor and respond to the Appleby “Information” inbox, ensuring inquiries are forwarded and addressed appropriately

Provide reception coverage as needed, including switchboard support, attendance management, visitor reception, contractor access, and general inquiries

Provide administrative support for attendance, transportation bookings (buses, vans, taxis), and other operational needs

Photocopy and prepare exams in accordance with confidentiality and integrity protocols

Maintain and reconcile petty cash funds and support e-billing processes

Proactively update and maintain the Office Services Manual

Provide training and guidance to administrative colleagues as required

Support Kandalore operations and other administrative needs as needed

WHAT YOU BRING:

Post-secondary education in a related discipline

Previous reception experience in a switchboard or multi-line environment

Experience in office services, administration, purchasing, and billing reconciliation

Strong technical proficiency in Microsoft Office Suite and other digital platforms

Experience with e-billing systems;
Concur and BBK
12 experience considered an asset

Exceptional customer service skills and a highly professional, courteous approach when interacting with students, staff, parents, and visitors

Strong organizational, time management, and prioritization skills

Ability to communicate with tact and discretion, maintaining confidentiality as appropriate

Strong multitasking abilities and sound judgment in responding to daily operational demands

Ability to work under pressure while maintaining accuracy and high-quality work

Detail-oriented, demonstrating exceptional accuracy and a high level of discretion in managing sensitive information

HOW YOU WILL BENEFIT:

Competitive salary based on experience

Comprehensive group benefits including health, dental, vision coverage and health spending account

Eligibility to participate in RRSP with matching program

Professional development opportunities to grow your leadership and clinical expertise

Access to campus facilities,…