Camp Coordinator Appleby College Summer Camps

Camp Coordinator (Seasonal)

Seasonal, Summer Camp Programs

Part-time preparation:
December 2026–April 2027

Full-time contract:
May 3–August 27, 2027

Compensation: $26.65–$33.35 per hour

Come Join Us! Camps at Appleby College provideco-educational opportunities to develop and advance skills, and to promote interactive skills among participants. Appleby provides excellence within eachcamp through the use of superb facilities and instruction. In all our programs,we emphasize individual development, participation, co-operation, and fun!

Appleby’s scenic 60-acre campus offers outstanding academic, art and athleticsfacilities for all its Camps.

Campers at Appleby experience an exciting weekof discovery, friendship, sports, and fun! For more information, including acomplete listing of all camp programs offered, please visit:
Appleby College's Summer Camps.

The Camp Coordinator is responsible for the organization and execution of all daily administrative tasks associated withthe operation of the Camp Office. The Camp Coordinator provides exceptional customer service while managing Camp Office communication, camper registration and attendance, staff schedules, invoicing, and related administrative duties.

This position acts as a liaison between families and Appleby Camps, providing timely information and ensuring a high-quality experience for all participants.

• Organize, plan, and coordinate all aspects of camp office administration that can be done prior to summer including purchasing supplies,planning, and sub-committee work.
• Attend monthly Senior Staff meetings December 2026 through April
  2027.
• Manage and problem solve issues with campers, parents/guardians,staff, and volunteers.
• Coordinate, interview, schedule and be main point of contact for Volunteer Instructors
• Prepare and coordinate registration sheets, special attention forms, attendance records, sign-in/out lists, and drop-off/pick-up procedures.
• Assist Camp Director with additional marketing and communication materials to enhance the camper/parent experience.
• Ensure reception duties, including phone, visitor, parent andcamper inquiries, are handled with exceptional customer service.
• Prepare communication templates and responses in advance of acrisis in accordance with Appleby Camps safety policies and emergency procedures.
• Maintain Camp Brain database and registrations, resolving customer issues promptly.
• Support training for office and customer service procedures.
• Collaborate with other Senior Staff to ensure all documentation is completed prior to June.
• Assist with Camp Fairs and events organized for community engagement.

• Provide front-line communication via email, in-person, radio, andphone with camp families, staff, and the Appleby community.
• Coordinate communication response in the event of a medical emergency or crisis according to Appleby Camps safety policies and emergency procedures.
• Order and maintain office supplies, keeping accurate records ofusage.
• Sort, distribute, and forward incoming/outgoing mail and messages for campers and staff.
• Coordinate weekly reports, thank-you letters, and birthday cardswith camp staff.
• Support scheduling, attendance tracking, and logistical needs across all camp programs.
• Follow and promote all camp procedures and policies, including
  
  Appleby’s Mutual Respect Policy.
• Maintain and update the Camp Programs instruction manual.

• Participate in end-of-season debrief.
• Gather feedback, suggestions, and improvements for the following summer.
• Create "Lessons Learned" and best practices documentation.

• Have proven administrative experience in a fast-paced,…