Project Coordinator; Construction

Project Coordination Full Time Oakville, ON

Location:

Head Office + Project Sites

Type:
Full-Time - Future Opportunities

Pine Glen is not your average construction company. We blend state‑of‑the‑art technology, advanced processes, and a sharp, experienced team to deliver excellence across residential, commercial, and institutional builds. We’re fueled by innovation and a drive to meet today’s needs—while building for tomorrow’s possibilities.

• Establish and maintain Unit Price database for takeoff and material ordering purposes
• Provide leadership to Business Development opportunities
• Maintain files and correspondence on active project
• Develop and maintain positive relationships with clients, consultants and sub-trades
• Maintain office department policies, procedures and standards
• Assess and update “quantity” Contract Document templates
• Responsible for accuracy of quantity takeoff submissions
• Review specifications and drawings to determine scope of work and required contents of materials
• Provide Value engineering on materials as needed. Review material selections and find best alternative based on cost, quality, or availability of materials
• Be the “strategy maker” on quantity takeoffs and provide strategy for efficiency
• Identify risk areas and bring them to attention of the co-owners
• Compute cost estimates of raw materials
• Perform additional takeoff/drawing related assignments per the co-owners direction
• Perform quantity take-off from construction drawings
• Maintain files of working documents as back‑up for estimate figures, including current information on prices from suppliers through direct contact, sales brochures, price lists, etc
• Participate in tender closing i.e., review of documents, compile tender information and compute cost estimates on subcontracted work if required
• Ordering of material required per site (Tile, Plumbing fixtures, brick, etc.)
• Prepare Layouts & Elevations for preparation of Site Super and/or trade vendors
• Ensure project customer satisfaction
• Carry out all project administration in accordance with company policies and procedures. Utilizing PG software (Builder Trend or others) to the best of its abilities
• Be an ambassador of the company internally and externally
• Work with accounting department to ensure project accounting is accurate/timely with respect to material orders
• Manage deliveries and incoming packages ensuring they are in the appropriate area or team member
  
  Collect payment from clients within contract terms
• Meeting manager; act as chair on project meetings with clients
• Involved in all facets of commercial project close-out, including archiving of documents, maintenance and warranty manuals, deficiencies and warranty work

• 5+ years of project coordination experience in construction (residential, commercial, or institutional)
• A proven history of delivering projects on time and on budget
• In‑depth knowledge of construction methods, codes, safety practices, and materials
• Exceptional organizational, problem‑solving, and communication skills
• Excellent computer skills using CAD and Adobe Acrobat
• Confidence with project management software and Microsoft Office tools

• Annual Salary paid Bi‑Weekly
• Company Benefits

At Pine Glen, we offer more than just a job—we provide the opportunity to grow, innovate, and make an impact. You’ll work with a passionate, dedicated team on projects that inspire and challenge you.

• Be part of a team that delivers exceptional results and earns great client feedback
• Enjoy a culture that values transparency, collaboration, and continuous improvement
• Build your career with a company that invests in your professional growth