Finance Assistant

This position is responsible for assisting the Finance Director with the financial management of the City, ensuring accurate, timely and objective financial data, maintaining accurate records, responsive customer service, monitoring and updating financial systems, processes and internal controls.

This position assists in various administrative functions including budget development and management, document preparation, records management, purchasing, contract administration and project/event planning/coordination.

This particular position will focus on Utility Billing and Collections, Customer Service and some Accounting functions.

(Essential functions are identified by an *; percentages indicate estimated amount of time spent on each duty areas - percentages include ranges as employees are required to be cross-trained in all areas of work performed in the department)

• Enters data to record financial transactions, process checks and maintain records of the City’s budget, appropriations and various financial accounts*
• Reviews records of transactions and reconciles with account statements; researches and resolves discrepancies to ensure accuracy and completion of records*
• Processes accounts receivable and accounts payable; reviews requisitions, purchase orders, invoices and appropriations to ensure accuracy and compliance; enters data to maintain records of financial transactions and to process payments*
• Prepares bank deposits; counts checks and cash, reconciles discrepancies with receipts/records, prepares deposit slips and delivers deposits as needed*
• Prepares monthly bank account reconciliations and investment summary reports*
• Processes employee payroll; enters data to record hours worked, rate increases, leave accrual/utilization and to process bi-weekly paychecks; audits all rate increases, leave accruals and other payroll records and assists state examiners during annual audit to provide information and documentation for payroll testing*
• Process Recreation receipts, Building Department Payments and Public Works Payments*
• Processes income tax receipts including Regional Income Tax Agency (RITA) bimonthly income tax distributions, large employer self-collection and State of Ohio direct pays, annual reconciliation of total collections, communication with RITA regarding income tax penalty abatement requests*
• Assists with preparation of annual tax and city budgets*
• Assists with preparation of annual and semiannual reporting to the State and other agencies*
• Annual coordination of information to the state auditors, and follow-up reporting of final audit to various agencies, including EMMA*

• Prepares and processes monthly and final utility bills*
• Coordinates efforts with Public Works employees to confirm utility readings and coordinate establishment or discontinuation of utility services*
• Reviews utility bills and readings; reconciles discrepancies as needed and records changes*
• Receives payments from utility customers and enters data to post payments to utility accounts*
• Prepares and delivers daily deposits and reconciles discrepancies*
• Performs collection activities: reviews records to identify delinquent accounts; processes routine collection notices, communicates with customers, monthly non-payment utility shut-offs and coordinate with collection agencies to collect delinquent payments, or assess property for unpaid utilities*
• Process credit card transactions and bank transfer, AR box payments and input and process ACH payments*
• Work with area agencies to confirm and process utility assistance payments and CARING fund assistance*
• Coordinates the Budget Billing Program*

• Processes routine forms and applications, and, unemployment insurance claims, , new hires, retirement and terminations, unemployment, employment verifications/references, ACA tracking and reporting and other related to benefits or compensation*
• Collaborates with the Human Resources Administrator to ensure effective benefits administration*
• Administers the City’s benefits programs including health insurance, life insurance, COBRA,…