Law Enforcement Transcription & NIBRS Data Entry

This is a position responsible for transcribing police reports via live dictation, email, and hard copy
reports. Entry of NIBRS data into each incident report and the ability to conduct NIBRS data validation.
Requires above average data entry and use of grammar and spelling skills, along with knowledge of
basic interview techniques. Requires the ability to use discretion with confidential information.Duties:
A. Abide by the Law Enforcement Code of Ethics and conduct all duties in accordance with applicable agency policies, procedures, rules, and regulations.
B. Receive information by telephone, electronic communication, and other approved methods for the
preparation and entry of law enforcement incident reports.
C. Utilize appropriate interviewing and information-gathering techniques to obtain all information necessary to prepare complete and accurate incident reports.
D. Enter incident reports and related information accurately and efficiently into the agency Records Management System (RMS).
E. Create incident reports from pre-existing charging documents.
F. Review and proof-read incident reports for completeness, accuracy, spelling, grammar, proper coding, and compliance with agency procedures.
G. Develop and maintain a working knowledge of RMS functions and information maintained within the system.
H. Develop a working knowledge of National Incident-Based Reporting System (NIBRS) requirements, standards, and reporting guidelines and maintain proficiency as reporting requirements change.
I. Complete NIBRS validation and quality-control review of applicable approved reports.
J. Identify discrepancies or reporting deficiencies and take appropriate corrective action within established procedures.
K. Develop and maintain familiarity with applicable Florida Statutes and their relationship to NIBRS reporting requirements.
L. Review, approve, or reject online electronic reports submitted through the agency's designated reporting system.
M. Process and review arrest warrants, Notices to Appear (NTAs), WILAs, civil citations, and other criminal justice documentation received from the Central Records Division.
N. Prepare teletype documentation for FCIC/NCIC entries, removals, cancellations, and purges in accordance with applicable requirements.
O. Maintain working knowledge of FCIC/NCIC policies, procedures, and security requirements applicable to assigned duties.
P. Enter and maintain information in the agency's Vigilant License Plate Recognition (LPR) system as authorized and required.
Q. Maintain familiarity with Silver Alerts, AMBER Alerts, Purple Alerts, officer-safety alerts, and other applicable public-safety notification systems.
R. Utilize agency-maintained databases and authorized criminal justice investigative systems for research and information verification.
S. Maintain the confidentiality and security of criminal justice information and other confidential or exempt
information in accordance with applicable laws, regulations, and agency policies.
T. Provide courteous and professional telephone service, including answering, routing, and transferring calls within the S.T.A.R. Division and throughout the agency.
U. Respond appropriately to the Sergeant Line and other designated priority communications.
V. Develop and maintain proficiency in the agency Computer-Aided Dispatch (CAD) system as required for assigned responsibilities.
W. Assist deputies, detectives, supervisors, and other agency personnel with S.T.A.R.

-related functions and information.
X. Communicate effectively and professionally with agency personnel and external agency contacts.
Y. Maintain assigned files, documentation, supplies, and work areas in an organized manner.
Z. Maintain awareness of supply needs and assist with inventory…