Special Events Coordinator

Overview

The Special Events Coordinator role at Columbus Hospitality Management supports the Special Events and Events teams by organizing event details, assisting with logistics, and ensuring seamless communication with clients and internal departments. This position requires creativity, strong organizational skills, and the ability to deliver exceptional event experiences that reflect the prestige of the World Equestrian Center.

• Partner with the Special Events Manager to develop and execute innovative event strategies.
• Manage all aspects of event planning—from concept to completion—including venue selection, budgeting, logistics, vendor coordination, and promotional efforts.
• Create and maintain detailed event timelines to ensure all milestones and deliverables are met.
• Design unique and engaging event experiences using creative concepts and industry best practices.
• Research and secure sponsor ships and partnerships to enhance event offerings.
• Oversee event registration and ticketing processes for a smooth guest experience.
• Coordinate event staff, volunteers, and vendors to ensure flawless execution.
• Monitor event performance metrics (attendance, feedback, ROI) and prepare post-event evaluation reports.
• Direct and participate in event setup and teardown activities.
• Collaborate with internal departments to estimate staffing, equipment, and material needs for events.
• Assist in developing and implementing the annual special events marketing plan.
• Generate Banquet Event Orders (BEOs) and diagrams accurately and on time.
• Perform other duties as assigned.

• Must be able to sit and stand for long periods of time.
• Ability to type for extended periods of time.
• Must be able to walk long distances, including extended periods during events.
• Must be able to lift up to 25 lbs.

• Associate or Bachelor’s degree in Hospitality, Event Management, or related field preferred.
• 1–3 years of experience in event planning or hospitality; equestrian event experience is a plus.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and event management software.
• Flexible schedule, including evenings and weekends.

• Local and regional travel require occasional overnight trips.
• Valid driver’s license required, proof of license upon hire.

The World Equestrian Center is managed by Columbus Hospitality Management; a company committed to providing quality service and memorable guest experiences in a positive and welcoming work environment. We are focused on supporting the needs of our team through our commitment to the family/work life balance and by providing development opportunities.

We are proud to be a Drug Free Workplace/EOE. All applicants will be required to submit to a background check prior to employment.