Accounting Specialist I​/II

the city of oceanside is accepting application for the position of accounting specialist i/ii. This position will be assigned to fire administration and will review fire staff time and attendance records before submitting to payroll, process accounts payable and receivables, purchase orders, vendor packets, processing of credit cards statements and a variety of reimbursements. The position will be filled at either an accounting specialist i or ii, depending on qualifications.

accounting specialist i $3,747-$4,893

accounting specialist ii $4,131-$5,375

processes accounts payable, accounts receivable and/or payroll; enters data into computer; balances and reconciles cash drawer; identifies discrepancies; locates and corrects coding and posting errors; provides responsible customer assistance; answers questions from the public, other city employees and other agencies; processes financial transmittals from other city departments; audits city receipts and disbursements for errors and records entries; makes bank deposits; monitors departmental account balances;

prepares bills; collects past due accounts; initiates collection proceedings with an agency; maintains accurate financial files; processes delinquent accounts; reviews computer runs for accuracy and corrects errors; reviews timesheets for payroll processing; composes and types routine correspondence; prepares a variety of fiscal and statistical reports; assists in training new employees in their assigned area of work; receives, sorts and distributes incoming mail;

enters and updates journal entries; may create intelligent query reports; performs special data entry duties for special journals; and performs related duties and responsibilities as required.

• principles and practices of clerical accounting;
• modern office procedures, methods and computer equipment;
• principles and practices of customer service; and
• data entry techniques.

• learn to understand and analyze routine financial transactions and their related accounting codes;
• learn pertinent federal and state tax laws;
• perform routine clerical accounting functions;
• communicate clearly and concisely, both orally and in writing;
• establish and maintain effective working relationships with those contacted in the course of work;
• understand and follow oral and written instructions;
• maintain mental capacity which allows for effective interaction and communication with others; and
• maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.

one year of clerical accounting experience is desirable.

equivalent to the completion of the twelfth grade.

in addition to the qualifications for accounting specialist i:

• principles and methods used in double entry accounting systems;
• office practices and procedures relating to the processing and recordkeeping of financial transactions;
• advanced principles of mathematics; and
• pertinent federal and state tax laws.

• understand a variety of financial transactions and their interrelatedness;
• analyze financial data using established criteria and determine an appropriate course of action; and
• prioritize a variety and high volume of transactions to ensure timely processing.

two years of increasingly responsible clerical accounting experience which must include reconciling and balancing accounts in a double-entry accounting system

equivalent to the completion of the twelfth grade.

office environment; exposure to computer screens.