Administrative Assistant
Job in
Oceanside, San Diego County, California, 92058, USA
Listing for:
Ultimate Staffing
Full Time, Seasonal/Temporary
position
Listed on 2025-10-31
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant
Salary/Wage Range or Industry Benchmark: 20 - 21 USD Hourly
USD
20.00
21.00
HOUR
Job Description & How to Apply Below
Ultimate Staffing is actively seeking a dedicated and organized Administrative Assistant to join a dynamic team in California. The ideal candidate will play a crucial role in ensuring smooth office operations through meticulous data management and excellent customer service.
Responsibilities
Scanning of vendor invoices into File ShareOrganizing scanned files and performing data entryAssisting with Parts Inventory data entryProviding back-up support for answering phones (4 lines)Responding to sales inquiry emailsGreeting customers and vendors in a professional mannerFiling all vendor invoices efficientlyEnsuring all emails are printed and filed in customer foldersAssisting with DMV documentation preparationHelping with the preparation of internal work papers such as Service Estimates and Job TicketsResearching vehicle parts to orderResearching and ordering office and shop suppliesSetting up vehicle folders for newly purchased carsOrganizing vehicle folders for cars sold or service/restoration cars that are completeMaintaining current vehicle folders, titles, and consignment agreementsPurging vendor folders at the end of the year and setting up new ones for the new yearAdditional Information
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable laws.
Job Details
- Seniority level:
Entry level - Employment type:
Full-time - Job function:
Administrative - Industries:
Administrative and Support Services
Note:
The pay range is $20.00/hr - $21.00/hr, and actual pay will be based on skills and experience.
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