Records Center Technician

the city of oceanside is an equal opportunity employer

the city of oceanside, ca (population 178,000) is a thriving beachfront community centrally located in the heart of the beautiful southern california coastline. Located just 35 miles north of san diego and 83 miles south of los angeles, oceanside offers a unique combination of outstanding location, affordable housing excellent schools, and multiple community resources. The city enjoys proximity to all major southern california destinations, while maintaining its coastal beauty and unique character.

the city of oceanside is currently accepting applications for records center technician. There is currently one vacancy in the city clerk's department.

under general supervision, the records center technician will collect, process, and retrieve a variety of files and documents the city record center; locate, retrieve and deliver requested material from and returned to the record center; file, transfer, and dispose of city records; provide assistance to other departments and the public regarding records; and perform related duties as assigned. The technician will receive and respond to requests from various departments for documents and records via computer;

prepare requests for delivery by entering data into a database, researching locations, and generating receipt forms; pull and deliver requested materials to city departments; pick-up and return records to record center; file and re-file documents being added or returned to the record center; process material into the record center computer system and prepare reports; transfer inactive city documents, files, and materials to the record center and archives;

assist in acquisition, maintenance, and preservation of material into the city archival and collection rooms; conduct detailed research requests for subpoenas, freedom of information requests, and public records requests; assist researchers at the record center; assist other city departments with inquiries regarding policies and procedures related to records; identify, collect, and dispose of documents and material authorized for disposal using detailed departmental disposal notices;

shred material authorized for disposal utilizing an industrial shredder; move shredded material to recycling area using forklift; pick-up and deliver outgoing mail; process city mail for delivery using automated mail machine; assist the city clerk with election requirements and preparation and distribution of handbooks for commissioners and candidates; perform routine inventory and housekeeping duties to maintain a clean and safe environment in which to store city records.

• principles of modern records management/archives practices.
• modern office procedures, methods, and equipment including computers.
• applicable software applications used in records management including database software programs used for inventory management and access to record holdings.
• principles and practices of file indexing and filing systems.
• procedures used in implementing legal guidelines, regulations, laws, and procedures governing the confidentiality, security, and administration of municipal records.
• pertinent federal, state, and local laws, codes, and regulations governing the utilization, preservation, and disposition of city records.

• interpret and apply administrative and departmental policies and procedures.
• maintain accurate records and files.
• process a wide range of detailed paperwork and data in accordance with specific procedures.
• accurately enter and retrieve data utilizing a computer terminal.
• create, modify, and produce reports.
• respond to requests and inquiries from other departments.
• operate office equipment including computers, printers, copiers, and facsimile machine.
• operate micrographic equipment including reader, printers, and scanner.
• operate forklifts and other motorized equipment.
• operate an industrial shredder and a mail processing machine.
• work independently in the absence of supervision.
• effectively organize and prioritize work to meet established deadlines.
• communicate clearly and concisely, both orally and in writing.
• establish and maintain effective relationships with those contacted in the course of work.

one year of file management experience is highly desirable. Experience with records management software, or o'neil records management highly desirable. Experience with archiving and records requests highly desirable.

equivalent to the completion of the twelfth grade supplemented by specialized training in records management. Clets certification in police records highly desirable.

an associate's degree with an emphasis in modern records and information management practices is highly desirable.

• possession of an appropriate, valid driver's license.
• possession of, or ability to obtain, an appropriate, valid forklift operator's license.

pass a background investigation including a polygraph,…