Police Records Manager

join to apply for the police records manager role at city of oceanside
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the city of oceanside is an equal opportunity employer.

prospective candidates will undergo and must successfully pass a thorough police background investigation which may include a psychological evaluation and polygraph examination.

under administrative direction of the division commander, plans, coordinates, directs, and supervises the work of the police records unit activities and operations of the police department; coordinates assigned activities with other divisions, departments, and outside agencies; serves as the police department’s custodian of records; and performs a variety of tasks relative to assigned area of responsibility.

plans and coordinates the work of the police records unit staff and other assigned clerical staff through subordinate supervisors. Assumes full management responsibility for all records maintenance services and activities. Plans, prioritizes, assigns, supervises, reviews, and coordinates the day-to-day activities of the police department’s records unit, including managing the maintenance, retrieval, protection, retention, and destruction of police records. Coordinates schedules and facilitates adequate staffing for the police records unit while establishing practices for providing records management services.

Reviews needs with appropriate management staff; allocates resources accordingly.

accountable for developing and updating unit policies and procedures for the release of law enforcement information in accordance with applicable laws as well as maintaining the integrity and confidentiality of police records.

participates in the development and implementation of goals and objectives as well as policies and procedures. Makes recommendations for changes and improvements to existing standards, policies, and procedures.

monitors, reviews, interprets, and analyzes new and proposed legislation; determines effects of legislation on operations; takes appropriate action to ensure compliance with applicable regulations. Conducts complex studies pertaining to a variety of administrative and operational needs; prepares corresponding written reports.

monitors work activities to ensure compliance with established policies and procedures. Participates in the selection of assigned staff; coordinates staff training and conducts performance evaluations. Works with employees to identify and resolve deficiencies and implements discipline procedures.

participates in the preparation and administration of the assigned program budget and makes budget recommendations based on unit needs.

oversees the verification, authentication, and certification of records; oversees police department annual records destruction process in conjunction with the city clerk’s office; oversees the receipt, response, and/or assignment of subpoenas; responds to public records requests in compliance with the california public records act and freedom of information act. Coordinates with staff the transfer of records to offsite locations. Creates annual purge resolution for destruction of records;

oversees records destruction according to the department’s and city’s retention schedules. Maintains records security and protection according to mandated requirements and department policy.

responds to requests for records and subpoenas duces tecum. Researches public records act laws relating to criminal records and case law to determine authority to release or deny requests for records. Appears in court on behalf of the department, as required. Reports crime and arrest statistics to the department of justice.

establishes schedules and methods for providing police records information to the general public. Develops and updates records management policies and procedures in accordance with criminal justice information services (cjis), california law enforcement telecommunications system (clets), department of justice (doj), and city policies; ensures staff adherence to all applicable regulatory, technological, and security requirements.

manages user access and determines security levels for access to various law enforcement databases…