Office Coordinator

• Bonus based on performance
• Competitive salary
• Opportunity for advancement
• Paid time off

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

We are an established wholesale electronics distribution company seeking a reliable, organized, and detail oriented office coordinator to join our team. The ideal candidate will have strong administrative and accounting skills, and experience working in a fast-paced environment. Proficiency in Quickbooks and Excel are essential and previous experience in wholesale distribution is highly preferred.

This position plays an important role in managing daily office operations, processing customer orders, maintaining accurate financila records, and ensuring efficient communication with customers and vendors;

• Process customer purchase orders
• Manage daily email correspondence and respond to customer and vendor inquiries
• Answer incoming phone calls and provide professional customer service
• Invoice customers
• Manage accounts receivable and accounts payable, including payment processing and collections
• Record deposits, reconcile transactions, and maintain accurate financial records
• Monitor inventory levels and assist with inventory management
• Coordinate shipping, receiving, and logistics to ensure timely order fulfillment
• Maintain organized records of orders, invoices and vendor transaction
• Assist with general administrative duties and day-to-day office operations.
• Process, invoice, and detailed order description through EDI
• Booking LTL shipments at competitive rates and documenting shipping records
• Creating and printing labels

• Quickbooks:
  Candidates must be comfortable using Quickbooks for daily accounting and order processing tasks
• Excel, Word, Adobe, Label maker, and other Microsoft Office applications
• Experience with order processing, invoicing, accounts payable, accounts receivable, booking freight, managing inventory, and label making
• Strong organizational skills and excellent attention to detail
• Ability to multitask, prioritize responsibilities, and meet deadlines
• Excellent verbal and communication skills
• Ability to work independently and collaboratively in a small office environment
• Previous experience in wholesale distribution