Administrative Assistant - Engineering
Job in
Ocoee, Orange County, Florida, 34761, USA
Listed on 2026-10-24
Listing for:
Wayne-Automatic-Fire-Sprinklers-Inc.-1
Full Time
position Listed on 2026-10-24
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
We’re an open-book company that offers Weekly Pay, Performance Bonuses (PIPs), Excellent Benefits, and a Company Culture that we are proud of!
Join the WAFS family TODAY!
Who are we?
Wayne Automatic Fire Sprinklers, Inc. has been in business for over 48 years and currently has 7 branches across Florida and North Carolina. We’re a family business at our core and are proud to be a part of a life-saving industry. Here at WAFS, we offer a company culture that promotes continuous growth in your career and treats our team members like family.
We are an open-book company and share our financials with all team members. Learn more about our company and history at or visit our company's Facebook page at Wayne Automatic Fire Sprinklers Inc.
We are seeking a proactive and detail-oriented Engineering Administrative Assistant to support our sales team in our Ocoee branch and assist with a variety of administrative and operational tasks. This role requires strong organizational skills, the ability to multitask, and a customer-focused mindset in a fast-paced environment.
The ideal candidate is positive, customer-focused, detail-oriented, and ready to become an important part of a hardworking (and fun!) team.
Responsibilities for this role include
Permitting
Submitting to various municipalities
Follow up with the municipalities on the status of the permits
Working with the Designers when permits are rejected and need to be resubmitted
Requesting needed items from the Salesmen/Designers (NOC's, contracts, etc.)Paying for approved permits
Renewing or extending expired/expiring permits
Keeping up with permit status in company database
Have NOC's for stand-alone permits recorded and certified at the Clerk of Court Monitor permitting e-mail inboxes
Arrange for permit pickups to the AHJ's that are not doing online permits
Back-up to assistant engineering admin when needed:
Print approved permits, put in to company database and hand off to the department
Print for quality assurance review
Send out plans to internal and external customers as needed
Scan and email invoices to VP of Engineering Maintain NFPA booklets with changes
Organize team building events
Organize Annual Design Summits Renew Out of State Licenses Renew NICET certifications (when needed)
Help with travel arrangements
Type EOR letters and send out Certified Return/Receipt Update company database with AHJ changes
Email updated Workers Compensation and General Liability to AHJs semi annually
Renew Local Business Tax Receipt annually
Job cost each receipt and turn in monthly
Maintain VP of Engineering and Contract Design Manager's calendars as needed
What are the Qualifications for this position?
Minimum 3 years of experience in an office environment preferred (construction or engineering industry experience is a plus, but not required)
Previous administrative or office management experience preferred
Proficiency in Microsoft Office Suite, particularly Excel advanced functions, PowerPoint, and Outlook Strong organizational and time management skills
Professional demeanor with excellent communication and phone etiquette
Friendly and customer-focused attitude
Self-motivated with the ability to multitask and adapt in a fast-paced environment
Willingness to learn and take initiative
Why should I join Wayne Automatic?
We provide a highly competitive compensation package, including performance incentive pay (PIPs) based on the work you perform and the branch/department you work in.
Weekly Pay
401(k) plan with company match based on profits
Excellent medical/dental/vision/life/disability insurance plans
Paid time off and holidays
Employee Assistance Program Many Administrative positions offer flexible work schedules and/or hybrid opportunities
General Motors Vehicle Discount Program for all WAFS employees
Home fire sprinkler system discounts
Ability to move up in the company (we promote from within!)Excellent training, including Wayne Academy State-of-the-art technology and tools
Offsite Company Team Building & Celebration EventsA company culture that promotes continuous growth in your career!
Wayne Automatic is proud to be an Employee-Owned Company!
We provide equal opportunities to all candidates and are an EEO/VETs/Disability/DFWP employer.
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