Accounts Receivable Specialist

Varco Mac is a leading provider of electrical & power services in the Mid-Atlantic region. Our culture is open, collaborative, innovative and fun– all reflected in recognition of Varco Mac as a ‘#1 Best Place to Work’ on multiple occasions. We foster a work environment that encourages and rewards creative thinking. Our employees are passionate about their work and genuinely love what they do.

With diverse areas of expertise, Varco Mac is the ideal place to build your career and develop skills in project management, entrepreneurship, leadership, and life.

Varco Mac is a leading provider of electrical & power services in the Mid-Atlantic region. Our culture is open, collaborative, innovative and fun– all reflected in recognition of Varco Mac as a ‘#1 Best Place to Work’ on multiple occasions. We foster a work environment that encourages and rewards creative thinking. Our employees are passionate about their work and genuinely love what they do.

With diverse areas of expertise, Varco Mac is the ideal place to build your career and develop skills in project management, entrepreneurship, leadership, and life.

Varco Mac, LLC is seeking a highly motivated Accounts Receivable Specialist to support our Finance team. This role is responsible for managing the full accounts receivable cycle, including invoicing, collections, payment processing, account reconciliation, and reporting. The Accounts Receivable Specialist will work closely with project managers, account managers, and customers to ensure timely billing and collections while maintaining accurate financial records.

This position plays a key role in supporting cash flow, resolving billing issues, and ensuring compliance with accounting policies and procedures.

• Client & Stakeholder Engagement
  • Collaborate with project managers and account managers to resolve billing discrepancies and customer account issues.
  • Communicate with customers regarding outstanding balances, payment inquiries, and collection efforts.
  • Serve as a key point of contact for accounts receivable inquiries and payment-related matters.
• Financial Operations & Execution
  • Manage the entire accounts receivable process, including invoicing, collections, payment application, and reporting.
  • Monitor customer accounts for overdue balances and initiate collection activities as needed.
  • Process incoming payments and ensure accurate allocation to customer accounts.
  • Reconcile customer accounts and investigate and resolve discrepancies in a timely manner.
  • Prepare monthly work order invoices and coordinate with account managers to ensure timely billing.
  • Review unbilled work orders and determine appropriate actions to ensure accurate revenue recognition.
• Reporting & Compliance
  • Prepare regular accounts receivable reports, including aging reports, collection status updates, and other management reporting.
  • Maintain accurate financial records and ensure compliance with accounting policies, procedures, and GAAP standards.
  • Support the development and implementation of accounts receivable policies and process improvements.
  • Produce timely and accurate accounting reports for leadership review.
• Project & Department Support
  • Assist with month-end closing activities related to accounts receivable.
  • Support year-end audit requests and provide required documentation.
  • Participate in ad hoc projects and other finance-related initiatives as assigned.

• Education & Credentials
  • Associate's degree in Accounting, Finance, or a related field required.
  • Bachelor's degree in Accounting, Finance, or a related field preferred.
• Experience
  • 1-3 years of experience in accounts receivable, billing, collections, or a related…