Administrative Assistant I​/II​/IIII​/IV

Job Description
- Administrative Assistant I/II/IIII/IV (2602532)

Job Description

Position Information

The Odessa District Operations Office, in the Odessa District is seeking an Administrative Assistant I, II, III, or IV who is highly organized and detail-oriented to join our mission-driven team. This position plays a vital role in supporting the District Operations Office staff and ensuring the smooth operation of our fast-paced Office. Key responsibilities include coordinating meetings, managing critical documentation, assisting with travel arrangements, and facilitating day-to-day operations.

The ideal candidate is a proactive communicator who thrives in a collaborative environment and is committed to excellence in administrative support.

: 35,439.00

: 76,028.00

:
Yearly FLSA Status :
Nonexempt

:
Odessa District Headquarters 3901 EAST US HIGHWAY 80 Odessa 79761

:
Yes, 5 % of the Time Shift :
Day Job Shift Details : 40 hrs
- Monday
- Friday 8am - 5 pm Location Flexibility :
Onsite

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at:
Total Compensation Package

To view benefits available to all State of Texas employees visit:
Benefits at a Glance | ERS (texas.gov)

Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:
Administrative Assistant I

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
• Prepares and distributes correspondence.
• Enters and retrieves data on a computer.
• Researches and compiles information for reports or inquiries.
• Runs queries and reports in a variety of applications/systems.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned.

Administrative Assistant II (in addition to above)

• Assists in reviewing, analyzing and evaluating program content in order to monitor and develop administrative policies and procedures and to identify problems and recommend solutions.
• Composes and prepares correspondence and applicable recurring or specialized one-time reports and/or confidential and sensitive communications.
• Coordinates and tracks the progress of projects and/or specialized programs and informs supervisor or other Department officials of status.
• Coordinates with other state agencies, private entities, and within the Department to meet program guidelines and deadlines.
• Reviews correspondence and reports drafted by others.
• Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed.
• Performs other job responsibilities as assigned.

Administrative Assistant III (in addition to above)

• Coordinates and/or composes correspondence and reports regarding technical program initiatives.
• Coordinates and/or prepares periodic special reports.
• Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed; briefs supervisor on background information needed for meetings.
• Reviews, analyzes and evaluates program content in order to monitor and develop…