Receptionist, Administrative​/Clerical

• Location 17500 West I-20,Odessa, TX, 79763,United States
• Employee Type FT Non-Exempt

The Receptionist will be the first point of contact for visitors, clients, and new hires, providing exceptional customer service and administrative support. This position plays a vital role in maintaining a professional, welcoming, and organized environment that supports daily operations and positive company culture.

• Greet and assist visitors, clients, vendors, drivers, and new hires in a courteous and professional manner, ensuring a positive first impression.
• Handle incoming calls, route them appropriately, and take accurate messages when needed.
• Maintain a clean, organized, and stocked breakroom, front desk and reception area.
• Prepare new hire orientation materials, verify I-9 documentation, and assist with onboarding tasks in UKG.
• Take new hire photos, assign assets, and coordinate lodging arrangements as needed.
• Provide general administrative support, including data entry, filing, scanning, copying, and mail distribution.
• Monitor inventory levels of office supplies.
• Assist with scheduling, ordering meals, and coordinating meetings or office events.
• Communicate effectively with leadership and team members through Slack, email, and company phone.
• Collaborate with other departments to support smooth operations and efficient communication.
• Uphold company policies, maintain confidentiality, and demonstrate professionalism in all interactions.
• Perform additional duties and special projects as assigned by the Office Manager or Operations Leadership.

• High school diploma or equivalent required.
• Proven experience as a receptionist or in a similar role. Experience in a field office setting is desirable.
• Excellent verbal and written communication skills. Ability to communicate effectively with diverse individuals.
• Strong customer service orientation with a positive attitude. Ability to handle difficult situations with professionalism.
• Exceptional organizational and multitasking abilities. Attention to detail is crucial.
• Proficient in using office equipment (e.g., phone systems, printers) and computer applications (MS Office suite).
• Dependable and punctual, with the ability to manage time effectively.
• D iscretionandintegritywhendealingwithsensitive information.
• Maintain a valid driver’s license that meets the Company’s insurance requirements.
• Must be able to read, write, and speak English, bilingual preferred.

• Sit and work at a computer for extended periods of time.
• Sustain focus on computer screens for prolonged periods.
• Use hands and fingers for typing, writing, and operating office equipment.
• Communicate effectively via phone, virtual meetings, and in-person meetings, and understand verbal communication clearly.
• Move between rooms, attend meetings, and reach for supplies as needed.
• Lift and move objects, typically under 25 pounds, such as files, laptops, or office supplies.

Schedule:

Monday - Friday

Exemption Status:
Non-exempt

Reports To:

Manager, Office Administration

Total Sand Services, LLC (TSS) has Sand Solved! As a privately held proppant and logistics company, TSS goes beyond providing reliable, safe, and efficient solutions - we are dedicated to fostering excellence and safety at well sites, on the road, and throughout the supply chain.

We are actively seeking individuals who are driven by a passion for exceptional customer service, possess the drive to eliminate inefficiencies on location, and are committed to personal and professional career growth. At TSS, we prioritize establishing robust safety protocols and offer high-level rewards to recognize and appreciate your contributions.

Through a relentless commitment to teamwork between…