Executive Assistant

Agency:
Eastern NC School for the Deaf Division, Job Classification

Title:

Executive Assistant I (NS) Position Number  Grade NC11

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today!

The major purpose of this position is to provide administrative support for the efficient running of the Superintendents' office. This position will demonstrate a strong commitment to the School’s mission, vision of excellence in education, and welcoming students, their families, faculty and staff. This position will also serve as the Clerk to Eastern NC School for the Deaf Board of Trustees.

• Act as the Assistant to the School Superintendent through well prioritized planning and efficient administrative support.
• Must have excellent communication skills and be detail oriented.
• Promote the reputation of the School in all matters, especially pertaining to the Superintendent's role and office.
• Deal effectively and wisely with the members of all internal and external stakeholders.
• Adhere to strict confidentiality as this position will be exposed to information that may not be shared with others unless advised.
• Demonstrate strong commitment to the School's vision and mission.
• Be proactive in assisting with long- and short-term planning, managing the Superintendent’s calendar, providing alerts in relation to the School calendar event(s) as well as other responsibilities and appointments.
• Prepare, coordinate and distribute documents for meetings.
• Prepare meeting minutes, monitor and follow up actions as appropriate in a timely manner.
• Receive, read and evaluate incoming emails, posts and phone calls.
• Respond to matters of both a routine and complex nature; disperse information to the appropriate people and monitor follow up as necessary; prepare correspondence, reports, memoranda, notices, policies and procedures on all matters relating to the School staff and students.
• Ensure that documentation regarding matters governed by the State Board of Education, NC DPI, laws of privacy, and confidential matters such as child protection, etc. and organize and coordinate travel arrangements as required by proper processes and facilitate attendance at external meetings and events.
• Receive visitors in a professional manner on behalf of the School Director, maintain a helpful, professional demeanor at all times and receive queries and complaints in a calm, positive and reassuring manner.
• Always promote and speak well of the School and Staff and address any concerns about the School and/or Staff by speaking with the Director.
• Assist with any other tasks as assigned by the School Director.
• Serve as the Clerk to the Board of Trustees: attend Board Meetings, prepare Board Agenda, request action items from staff in preparation for the Board meeting, and take meeting minutes.

• Bachelor’s degree, preferably in business administration or a related discipline from an appropriately accredited institution; or associate’s degree in secretarial science, business administration, or…