Administrative Assistant

Client in Odessa,Tx is seeking Administrative Assistant

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

Essential duties and responsibilities may include, but are not limited to, the following:

• Performs administrative and technical support functions for assigned department, requiring understanding of local government operations and services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills.
• Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, payroll, accounting, and research.
• Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the company.
• Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions.
• Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates company records and information tracking systems; prepares correspondence, reports, accounting records, board attendance, and administrative documents.
• Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with company policy, procedures, and guidelines.
• Purchases and distributes supplies and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues.
• Provides informed and confidential technical assistance to customers and others having business with the company; assists customers with requests, board applications, and other documents; retrieves and releases information according to company procedures.
• Explains company rules, policies, and procedures.
• Arranges and schedules appointments and meetings; assist with the annual budget process.
• Screens visitors and phone callers; resolves issues and complaints as appropriate.
• Supports the relationship between the client and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and staff; maintains confidentiality of work-related issues and company information; performs other duties as required or assigned.
• Delivery of documents to elected officials, pick up necessary office supplies or other materials for the office.

• Education, Training and Experience Guidelines:
  High School Diploma or GED required; and two years’ clerical and computer experience.
• Knowledge of:
  Policies, rules, and regulations cover specific areas of assignment. Company administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. Operations, services, and activities performed by assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods.
  
  Business computers and standard MS Office software…