Registrar High School

Job Title:

Registrar/PEIMS Clerk

Wage/Hour Status:

Reports to:
Principal
Pay Grade: 5

Dept. /School:
Days: 227

Supervises:

To efficiently maintain scholastic, PEIMS and other data/records as required.

Education/Certification:

• High school Diploma or equivalent.

Special Knowledge

Skills:

Experience:

• MAINTAIN & FILE RECORDS FOR ALL STUDENTS

• Including-registering/withdrawing new/returning/exiting students.
• Working closely with ECISD Departments particularly Student Attendance Office and Records Management, Special Populations Departments & Information Systems.
• Answering all incoming calls concerning enrollment, sending & receiving/requesting transcripts from out of school students/other school district, immunizations requests, verification of graduation from employment agencies or government agencies, course and credit questions.
• Affixing TAKS, SAT, ACT, End of Course Exams, PSAT & AP to score cards.
• Creating packaging slip & collecting records to be sent to Records Management Department, including withdrawn students and graduates; flagging transcripts with delinquent account information.
• Making address corrections and verifying social security numbers for accuracy.
• Completing student cumulative folder with completed withdrawal forms and transcripts.
• Documenting records of school where student will attend.
• Evaluating transcripts by being knowledgeable of all TEA and ECISD guidelines, evaluating courses and credit-TEA numbers and local credits from other states.
• Calling other school districts for course description to help determine a corresponding Texas course, inputting attendance, courses and credit information credit by exam, correspondence course and dual credit into computer.
• Notifying teachers, bookkeeper, librarian and textbook manager of withdrawal status of students.
• Assisting ECISD personnel by checking credit count, date of first enrollment, date of birth and proof of residency.
• Verifying address, absences and possible discipline records.
• Complete folders before counselor visitation.
• Forward immunization records to school nurse; verifying address boundaries, faxing information to junior highs.
• ENSURE ACCURATE PEIMS CODING including-LEAVER CODING:

• Documenting records sent to schools for leaver code information.
• Changing withdrawal codes if applicable, evaluating leaver report and transcripts to make changes for PEIMS leaver reporting.
• Verifying graduate report for graduation date, withdrawal date, graduation code, special education, college-bound, non-graduate data, etc.
• Preparing year end status report.
• Determining grade level of students for next school year.
• Assisting in the Dropout Recovery procedures.
• Assisting in the Completion Rate procedures.

• COURSE COMPLETION DATA / 300 & 305 PEIMS RECORDS

• Maintaining current year grades, tracking grade changes and grade averaging.
• Verifying pass/fail indicator codes.
• Verifying master schedule information (300 & 305 Records) for summer PEIMS submission.

• ATTENDANCE ACCOUNTING

• Maintaining membership counts on SharePoint site.
• Participating in balancing attendance membership numbers with other members of Den each 6 weeks’ attendance accounting period.
• OTHER PEIMS CODING AS MAY APPLY

• ASSIST WITH GRADUATION

• Including-working closely with vice principal on all graduation duties.
• Collecting diploma cards from each senior with correct name and identification number.
• Creating database listing each senior from Permian & Alternative Center.
• Creating alphabetical labels for photographer cards cross checking list an average of three times.
• Keeping list updated as withdrawals, etc.
• Communicating with and coordinating with diploma printer.
• Submitting list of graduates to Jostens for printing.
• Completing certificates of attendance for Foreign Exchange students and certificates of completion for TAKS failures.
• Sending data list to State Representative’s office.
• Submitting list to local newspaper for printing in special edition of graduation.
• Creating and organizing of seating charts, stadium layouts, layouts showing processional/recessional and state layout/seating arrangement.
• Ordering corsages, boutonnieres and plants for ceremony.
• Collating…