Office Specialist II - AP&P PSI Unit

FT / PT Status – Full-Time

Salary – $19.94 - $19.94 Hourly Wage

Remote Work / In-Office – In-Office / On-Site

Final date to receive applications – 10/23/2026

Current Openings:
We have 2 current openings for this position located in Ogden and Salt Lake City, Utah respectively. A hiring list may be maintained for future openings across the state as they become available.

As an Office Specialist II for Utah’s Adult Probation & Parole (AP&P) - PSI Unit, you serve a vital role in the preparation of Presentence and Post-sentence reports being prepared for Utah’s courts and the Utah Board of Pardons and Parole. Duties include data entry, information collection from allied agencies, monitoring court cases and sending reports to the courts.

A Presentence Investigation (PSI) is a comprehensive legal document that evaluates a defendant’s risk level, criminal history, and personal background. It includes victim impact statements and an actuarial risk assessment to determine the likelihood of future re-offending. Unlike a criminal investigation into guilt, a PSI focuses on the context of the individual to guide decision-making at sentencing.

Office Specialist II is a non-law enforcement position that provides a comprehensive benefits package available on day one. Employees play an essential role in accomplishing the objectives of the criminal justice system in Utah. Please be advised that all initial training will take place at a designated office location.

• Data Entry:
  Extensive entry and retrieval of data from agency databases like Court X-change, O-Track, and UDOCA.
• Clerical Support:
  Answering phones/emails, collecting information, and preparing legal documents.
• Records Maintenance:
  Ordering police reports and files from archives, and archive submission.
• Reviewing data, records, and files for detail and accuracy.
• Providing authorized agencies with information.
• Providing basic and accurate information over telephone and via email.
• Maintaining a high level of confidentiality and discretion.
• Running rap sheets.
• Preparing and generating official documents.
• Ordering County Attorney and Police reports.
• Archival records management.
• Other duties as assigned.

Ideal Candidate:
Experience: At least 1 year of experience in a professional office environment.

Skills: Strong verbal/written communication, organizational skills, and proficiency in computer programs.

Attributes: Resourceful, proactive, professional attitude, and the ability to work independently with little supervision.

Preferences: Working experience in a law enforcement agency.

The hourly rate for this position $19.94 (non-negotiable). Current UDC employees' hourly rates will be based on the promotional policy. Hiring officials may identify additional related skills and requirements as preferences in making hiring and promotional decision. Only the most qualified applicants will be asked to attend an oral interview. Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

2540 Washington Blvd

Ogden, Utah, 84409

United States

Background Check Required – A comprehensive background investigation, which may include a polygraph, may be required.

Drug Test Required – Yes

Schedule Code – B - Competitive Career Service

• Job Stability: Enj…