Assignments & Occupancy Coordinator

Assignments & Occupancy Coordinator

S02503P

Staff

Weber State University - Ogden, UT

40

12

N27

Non-Exempt

Under the supervision of the Assistant Director, Operations, the Assignments Coordinator manages day-to-day responsibilities for room assignments, room and meal plan change requests, and housing application processes for a university housing department with a capacity of 1,001 beds across multiple buildings and unit types.

General responsibilities include working with housing management and campus systems (Star Rez, Banner, Access Manager, etc.) and MS Office or Google Docs software to ensure timely and accurate room and meal plan assignments and billing, and providing general administrative support. The Assignments Coordinator manages and implements the operational calendar and related workflow, training, and administrative procedures that support the rolling assignments processes.

This position interacts frequently and directly with students, parents, faculty, staff, and other constituents and plays a significant role in providing in-person service and support. As such, the expectation is that the majority of this work will be completed on-site. This position requires working some extended hours, including weekends. High-volume work generally occurs at the beginning and the end of each academic semester.

Given the highly collaborative and student-facing nature of this position, the expectation is that the majority of this work will be accomplished on site.

This position may require occasionally working some extended hours, including weekends. High volume work generally occurs at the beginning and the end of each academic semester.

• Associate’s degree or an equivalent combination of education and related administrative support experience.
• Experience implementing workflow processes and procedures, including auditing, records retention, preparing reports, and organizing documentation.
• Experience working with word processing, building and maintaining spreadsheets, databases, and other similar software programs and systems (Microsoft Office, Google Office, etc.)

• Previous experience with specialized university housing management software. (Symplicity Residence, Star Rez, RMS , eRezLife or similar)
• Previous experience working in university Housing or other university settings involving direct interaction with students, parents, staff, and faculty colleagues.
• Previous experience with Banner and/or other campus systems.
• Understanding of legal and compliance requirements in Higher Education, including:
  Clery Act, FERPA , HIPPA , Title IX, ADA , and the ability to articulate how these requirements apply to student housing operations.
• Ability to exercise independent judgment and problem-solving to resolve issues, questions, and concerns related to assigned areas of responsibility.
• Experience providing excellent customer service and support.

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

10/22/2026

11/01/2026

Open Until Filled Yes

If you are passionate about what you could offer and accomplish here at WSU , we would love to hear from you.

The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package .

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