Legal Secretary

DESCRIPTION

WAGE: $20.26 - DOE

DEPARTMENT:
Attorney

PERSONNEL STATUS:
Full Time

BENEFITS:
Health, Dental, Vision, Retirement, 401k match, Sick/Vacation, Life Insurance, Short-term Disability, Accident, Critical Illness;
Parental Leave;
Maternity Leave

Under general supervision of the County Attorney’s Office Manager, performs legal secretarial duties requiring exercise of independent judgment, sound reasoning and attention to detail.

Must have or be able to develop a working knowledge of criminal law and procedure, basis structure and roles of criminal justice personnel, and general office practices and procedures to perform the duties of this position.

Manage time, priorities and resources to achieve goals. Multi-task while under pressure or strict deadlines. Must be able to function effectively as part of a team and complete assigned tasks timely and accurately.

Must be able to maintain confidentiality of sensitive information received by this office. Must be able to hear, see, or have knowledge of matters and information related to ongoing criminal cases and investigations and understand that some of the material may be disturbing or unsettling to the average person. Must be able to function effectively despite the nature of the information.

Responsible for answering incoming calls and coordinating front office activities/appointments. Assists individuals entering the office; responds to procedural questions.

Greet clients and direct them to the appropriate employee/department. Assist with meeting arrangements and logistics.

May interact with difficult, displeased, angry, or distressed clients and must be able to remain calm and confident manner. Must have or be able to develop crisis intervention techniques. Effectively interacts with individuals from various socio‑economic backgrounds.

Receive, sort and coordinate administration of mail and email.

Interact with all levels of management and provide a high level of customer service.

Receive payment and properly account for accounts receivable/payables. Prepare expense reports and entries into records systems as needed. Assist with coding & processing various invoices and payments.

Contacts law enforcement agencies, court personnel, witnesses, attorneys, etc. for a variety of reasons such as to obtain additional reports, electronic evidence, or other information necessary for the execution of the functions of this office.

Processes and inputs information into a Prosecution Information Management System. Accesses other confidential information systems to obtain information to fulfill the functions of this office. Processes and distributes information such as reports and recordings for discovery.

Prepares a variety of legal correspondence, documents and reports including information, summons, subpoenas, affidavits, orders to show cause, search warrants, notices, etc., requiring judgment as to accuracy and completeness; follows paperwork and cases through to completion.

Receives incoming cases and reviews for completeness to prepare for screening by the appropriate division/attorney; assures all necessary reports and background information are assembled for the screening attorney.

Communicates information to attorneys, victim‑witness coordinators, investigators and others regarding dates and other important information about cases.

Tracks office supplies, equipment; and inventory. Notifies County Attorney Office Manager of low supply to order when needed.

Organizes and assembles court calendars, schedules items on court calendars. Follows up to complete tasks assigned by attorneys, creates tasks for attorneys and others to fulfill the assigned duties for the case(s).

Processes OTNs including updating files, data base, and assessing correctness of charges and redirecting to correct courts.

Operates a motor vehicle in a safe manner and in compliance with all Utah laws and regulations.

Other duties as assigned.

Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class. Applicants must be prepared to demonstrate the ability to perform the…