Inbound Processing Specialist
Listed on 2026-01-10
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Accounting
Accounting Assistant, Accounts Receivable/ Collections
Job Overview
Winsupply Sourcing Services (WSS) operates approximately 2 million square feet of wholesale distribution warehouse space, offering inventory and vendor management. Our customer base consists of over 650 wholesale distribution businesses nationwide. In this role you will help ensure WSS’ distribution centers maintain accurate inventory records, especially while receiving inventory, and work closely with vendor partners.
Key Job Responsibilities- Vendor Invoice Reconciliation (VIR)
- Develop WSS operational and system expertise
- Master use of internal enterprise resource planning (ERP) system to execute the VIR process
- Understand and utilize invoice / payable information within On Base
- Leverage knowledge of AP Portal / AP Gateway to complete assigned tasks
- Complete Vendor Invoice Reconciliation process on all vendor invoices received
- Ensure effective accounts payable internal controls are maintained, comparing vendor invoices to receivers and purchase orders to verify accuracy of invoice
- Confirm accuracy of payment and freight terms reflected on vendor invoices
- Strive to meet and exceed organizational VIR goals; ensure vendor information is current in systems
- Complete VIR and invoicing process on all direct from manufacturer shipments
- Work with RDC personnel to identify vendor shipping errors and damages
- Notify vendors of such issues, produce support, and work to receive warranted credit issuance (maintain recordkeeping on all open issues; follow‑up as necessary); file claims where required
- Hold oneself to WSS Standards of Service expectations – ensuring utmost professionalism at all times
- Maintain proper documentation always; communicate process improvements; build vendor relationships
Detail oriented; analytical / critical thinking; data analysis; effective communication; customer‑focused mindset; deadline driven.
QualificationsAssociate’s Degree in Accounting, Finance, Business or related field. In lieu of degree, relevant experience considered. Experience in wholesale industry a plus. Proficient with office technology and software.
Physical Demands- Sitting for extended periods of time
- Dexterity of hands and fingers to operate a computer keyboard, mouse
- Extended work hours at month end and during year end
Entry level
Employment TypeFull‑time
Job FunctionAccounting/Auditing
IndustriesSoftware Development and IT Services and IT Consulting
EEO StatementWe are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual
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