Accounts Payable Analyst

Job Title:
Accounts Payable Analyst Job Description

The Accounts Payable Analyst processes accounts payable transactions, daily payable batches, and vendor payments for multiple U.S. locations. This role maintains accurate financial and statistical records in the accounting system, ensuring that expense reports, invoices, and other accounts payable activities are recorded correctly and processed on time. The position requires strong analytical skills, attention to detail, and the ability to work collaboratively across departments and with external auditors.

Responsibilities

• Process vendor bills in coordination with various U.S. locations to ensure timely and accurate handling of all invoices.
• Prepare daily accounts payable batches for all U.S. locations and ensure proper posting in the accounting system.
• Prepare, print, and mail weekly check runs for payment of vendor invoices in accordance with established procedures.
• Collaborate with internal departments to resolve purchase order and invoice discrepancies and facilitate efficient payment of invoices.
• Calculate discounts, determine proper due dates based on payment terms, and issue debit or credit notes as needed.
• Research and resolve invoice and payment discrepancies with suppliers and vendors in a timely and professional manner.
• Assist with verification and setup of new vendors by following all company rules and procedures.
• Process invoices using a three-way match system and accurately apply the company Chart of Accounts when appropriate.
• Prepare ACH and wire payments twice weekly and ensure accurate documentation and approvals.
• Prepare payable vouchers prior to each check register for all locations, ensuring completeness and accuracy.
• Maintain organized and up-to-date accounts payable files and records for all locations.
• Interface with public accounting firms during year-end financial audits and support bank auditors during quarterly field examinations.
• Perform additional projects and tasks as assigned by management, supporting broader accounting and finance initiatives.

Essential Skills

• At least five (5) years of accounts payable and/or general accounting experience, including experience in a manufacturing facility.
• Experience managing multi-site accounts payable operations.
• Strong accounts payable and invoice processing skills, including reconciliation of vendor accounts and payments.
• Proficiency with Microsoft Excel, including pivot tables and VLOOKUP functions.
• Experience working in an ERP system, such as IFS Cloud or similar platforms.
• Solid understanding of accounting principles and the ability to work with a Chart of Accounts.
• Excellent written, verbal, and interpersonal communication skills.
• Strong computer and systems skills, including MS Office (Excel, Word, PowerPoint, Outlook).
• Ability to research and resolve invoice and payment discrepancies effectively.
• Strong organizational skills with the ability to manage multiple tasks and meet tight deadlines.
• High attention to detail with a self-motivated and self-reliant work style.
• Ability to interact effectively with a wide range of personality types.
• Conflict resolution and problem-solving skills.
• Ability to handle personal and confidential information with discretion.

Additional Skills & Qualifications

• Associate degree in Business, Accounting, Finance, or a related field; relevant experience may be considered in lieu of formal education.
• Experience with SAP and other company-related accounting or ERP software.
• Demonstrated cooperation and collaboration skills when working with cross-functional teams.
• High energy and a proactive approach to improving processes and resolving issues.
• Strong teamwork orientation combined with the ability to work independently when required.

Work Environment

This role operates…