Accounting Specialist

Accounting Specialist Job Description

The Accounting Specialist performs accounting, financial, and administrative functions necessary to support the accurate, timely, and efficient operation of the District's financial activities. The position is responsible for processing financial transactions, maintaining accounting records, performing reconciliations, supporting budget and audit functions, and providing financial information and customer service to District employees, administrators, vendors, and other stakeholders.

The Accounting Specialist works under the direction of the Treasurer/CFO or designee and performs assigned duties in accordance with applicable laws and regulations, Board policies, District procedures, accounting principles, and established internal controls.

1. Accounting and Financial Operations

• Processes, records, and maintains assigned financial transactions, including accounts payable, accounts receivable, revenues, deposits, receipts, refunds, transfers, adjustments, and general ledger activity.

• Enters and maintains accurate financial information in District accounting and financial management systems.

• Reviews transactions for appropriate coding, supporting documentation, approvals, and compliance with established procedures and available appropriations.

• Maintains organized and accurate financial records and supporting documentation.

• Researches and resolves routine accounting discrepancies and refers unusual or complex matters to the appropriate supervisor.

2. Reconciliation, Revenue, and Budget Support

• Performs assigned bank, cash, revenue, general ledger, and other account reconciliations and maintains appropriate supporting documentation.

• Processes and records assigned District revenues, prepares deposits, monitors receivables, and follows established collection procedures.

• Assists with monitoring assigned revenues and expenditures, identifying discrepancies or unusual activity, and providing information for budget monitoring.

• Prepares routine financial reports, spreadsheets, schedules, and other information as assigned.

• Assists with month-end and fiscal year-end closing activities.

3. Accounts Payable, Purchasing, and Vendor Services

• Processes invoices and purchase orders in accordance with District procedures.

• Verifies documentation, coding, approvals, and available appropriations prior to processing payments.

• Maintains accurate accounts payable records and supporting documentation.

• Communicates with vendors regarding routine invoices, payments, and account questions.

• Assists District employees and administrators with routine purchasing, payment, coding, and account-balance questions.

4. Payroll and Benefits Support

• Performs assigned payroll-related accounting functions.

• Processes or reconciles employee deductions, benefits, and other payroll-related financial information as assigned.

• Maintains supporting documentation and responds to routine payroll-related inquiries.

• Identifies and communicates payroll or benefit discrepancies to the appropriate supervisor.

5. Audit, Compliance, and Internal Controls

• Maintains financial records and documentation necessary for internal and external audits.

• Provides financial information and supporting documentation to supervisors and auditors as requested.

• Assists with routine audit research and requests.

• Performs assigned duties in compliance with applicable laws, regulations, Board policies, District procedures, and established internal controls.

• Promptly communicates potential control concerns, unusual transactions, or unresolved discrepancies to the appropriate supervisor.

6. Customer Service, Communication, and Team Support

• Provides professional, timely, and courteous service to District…