Accounts Payable Analyst

Responsible for processing accounts payable (A/P) invoices submitted to the District for payment, facilitating the invoice approval process, invoicing miscellaneous receivables, and assisting the Finance Department with other general accounting tasks.

Essential Functions:

• Process accounts payable, including general ledger and work order coding, route and process electronic authorization for payment, substantiate invoice calculations, and perform data entry.
• Schedule wires, upload ACH files, and print checks for mailing.
• Establish new vendors in the A/P system, following the District’s policies and procedures, including timely vendor verification and documentation.
• Annually prepare 1099’s for filing with the Internal Revenue Service.
• Instruct District staff in the invoice approval process and clearly communicate monthly approval deadlines, including reminders, to ensure a timely month-end close.
• Research payment history by work order, general ledger number or vendor for District staff, and troubleshoot purchase order questions.
• Perform Miscellaneous Receivables (MR) tasks, including invoice creation, monthly collections review and MR account reconciliations.

Other Duties:

• Perform in a backup capacity in other areas, such as purchase orders and inventory, as needed.
• Assist Finance staff with general accounting tasks.
• Must work directly or indirectly with District vendors on a regular, ongoing basis. Must provide a high level of professional, prompt, efficient, accurate, courteous, and reliable service in such a manner as to reflect favorably on the District and to ensure high quality service to District customers.
• Understand and demonstrate a commitment to the District’s mission, vision, core values, and strategic plan.
• Adhere to all safety policies and procedures. Promote a safe work environment for all employees, contractors, and customers, in order to ensure a reliable workforce and an educated community.
• Be respectful of all employees and customers, listening to their requests and understanding their needs.
• Act as a responsible steward of public assets and trust. Foster open and honest communications, listen, and understand other perspectives.
• Foster teamwork and promote unity of the District and its departments.
• Perform other duties as assigned.

• Minimum 2 – 3 years of applicable experience. Working knowledge of accounting practices and methods required.
• A demonstrated ability to type at 45 wpm and operate 10-key adding machine.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Demonstrated success performing highly detail-oriented tasks.
• Ability to use math and analytical skills to make decisions.
• Intermediate knowledge of Microsoft Excel, Word, and Windows.
• Ability to communicate and work effectively with all levels of the organization and outside vendors, customers, etc.
• Ability to use independent and discretionary judgment; manage confidential information.

Physical Requirements

• Most working time is sedentary in nature, or standing/walking primarily in a controlled office environment. Occasional trips to other District work sites and other locations for project work, meetings, training, errands, etc.
• Frequent use of a computer and exposure to terminal screens.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Frequently handle material of moderate weight, up to 15 pounds and occasionally 25 pounds.
• Occasional exposure to hazards or risk of injury that are primarily protected against or predictable.
• Typically requires use of one of more senses of medium intensity and long duration.
• Under regular pressure to meet deadlines, perform tasks with a high degree of…