Payroll Specialist

Vopak helps the world flow forward. We store the energy of today and tomorrow. But behind our impressive terminals and tanks, it is our people who make the difference. Guided by our culture of Trust, Collaboration, and Courage, we focus on creating an impact that brings the opportunity to grow and to make a real difference. As Payroll Specialist, you will play a key role in realizing our ambitions while building both the future of Vopak and your own.

• Payroll Processing & Compliance: Process accurate, timely payroll and complex expatriate packages across multiple U.S., Canadian, and Joint Venture entities.
• Payroll Processing & Compliance: Ensure regulatory compliance by managing tax deposits, statutory filings, and multi-state/multi-country year-end tax documentation.
• Accounting & Reporting: Execute journal entries, monthly payroll accruals, and complex reconciliations while supporting internal and third‑party audits.
• Accounting & Reporting: Generate comprehensive standard and custom reporting (earnings, headcount, benefits) and support the annual compensation budgeting process.
• System Administration & Vendor Management: Serve as the primary payroll system administrator to oversee technical troubleshooting, upgrades, and system implementations.
• System Administration & Vendor Management: Act as the main liaison for external payroll vendors, which includes reviewing contracts and verifying billing accuracy.
• Employee Support & Communication: Investigate and resolve pay discrepancies while promptly addressing payroll inquiries from employees, management, and external parties.
• Employee Support & Communication: Collaborate in cross‑functional meetings to align payroll, HR, and accounting initiatives, performing other related duties as assigned.
• Performs other duties assigned by management that fall within the generally expected scope of this position.

Want to know more about our great work culture?

Bachelor's degree in accounting, finance, business, or a related field is required, with an advanced degree considered helpful. Certified Payroll Professional (CPP) designation or equivalent hands‑on experience in payroll processing.

5+ years of accounting or payroll experience, requiring expertise with expatriate packages, along with a preferred background in international business, auditing, and financial reporting.

Deep understanding of payroll regulations (FLSA, FICA, FUTA, ACA, federal/state/local wage-and-hour laws) and accounting principles (GAAP, IFRS, FASB, SOX).

Advanced skills in Microsoft Excel (VLOOKUPs, pivot tables, data reconciliation), major accounting and payroll systems (Workday, Oracle, ADP), and standard office software.

Strong analytical abilities and a solid grasp of financial management concepts, with preferred knowledge of the petroleum, petrochemical, and chemical industries.

Excellent English communication and customer service skills, backed by the ability to multitask, manage different data formats, and consistently meet tight deadlines in high‑stress environments.

Don’t meet all our criteria? No problem! If this role energizes you and our culture feels like a good fit,

We’d love to meet you! Together, we help the world flow forward.

This employee generally works in an office environment, away from extremes of cold or heat. Limited to no exposure to noise and vibrations other than normal daily office sounds. The noise level in the work environment is usually moderate. The employee should not have regular exposure to fumes, odors, toxic conditions, dust…