Administrative Assistant

Description

We are currently seeking a detail-oriented and organized Administrative Assistant to join nbiz infosol, a leading company in the education management and consulting industry. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of the company, ensuring efficiency and smooth workflow. You will have the opportunity to work on a variety of projects and collaborate with different teams, making this role essential to our success.

This position requires someone with strong communication skills, the ability to multitask, and a proactive approach to problem-solving. The projects you will be involved in range from managing schedules and appointments to handling administrative tasks and providing general support to the team. If you are looking to kickstart your career in administration and contribute to a dynamic work environment, this role is perfect for you.

Nbiz requires an experienced, expressive and communicative person to handle the office administration and accountant role.

– Candidate should be well versed in written and spoken English

– UAE experience preferable but not a must

To answer all incoming calls and make outgoing calls as per the business requirements.

To attend to chat services online for our customers.

– To monitor and check the other employees’ timings, office procedures and policies adherence, ensuring the neatness and cleanliness of the company's infrastructure, etc.

– To play a very assertive role in the operations and follow ups

– To manage and maintain the accounts of the company (The volume of invoices is approximately 30-40 per month)

– To also dynamically create course outlines for various new courses in the market.

– To keep communicating with the management about day-to-day issues and challenges

– To keep track of the CEO's appointments and reminders/schedule

– To follow up and coordinate the different tasks with other team members in the office and monitor weekly activities.

To follow up and maintain the necessary documents for accreditation, trainings, and other external bodies.

To create appointment letters and other required letters, communications to government and other agencies.

To coordinate and understand the tendering process and requirements for various tenders.

To create documentation, proposals, invoices, quotes as and when necessary

To maintain filing, records, and paperwork at the office.

To get familiarized with all the necessary operational procedures and documentation of the organization and perform accordingly.

– Excellent interpersonal and communication skills is a must

– The candidate should be a strong personality in terms of getting things done from the fellow team members

To coordinate and assign weekend training programs to different POCs and fulfill all the administrative side of the trainings.

Multitasking is a very essential attribute of the incumbents. Should be able to juggle tasks and keep noting and following things up in a timely manner.

– Knowledge of Tally or any other accounting software is an added advantage.

Candidates should have very good MS Office skills, Acrobat Pro, Corel

DRAW. Should be very fast in typing.

Note:

The volume of all activities is not very high but the tasks are diversified; very good memory skills or managing the tasks in a committed and timely manner is very important.

• Excellent time management and organizational skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Basic knowledge of office equipment (e.g., printers, scanners).
• High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus.