Communications Assistant

WHAT DOES A COMMUNICATIONS ASSISTANT DO?

Published:
July 31, 2024 - The Communications Assistant provides full support for internal and external communications across five offices. Involves creating innovative campaigns from business stories and supporting integrated communications activities. Develops strong relationships with stakeholders and manages both internal and external media campaigns effectively.

• Communications Plan Support:
  Contribute to the ongoing development and delivery of the charity's Communications Plan, with particular emphasis on supporting the Communications Manager with administrative tasks.
• Database Maintenance:
  Accurately maintain databases of activity and analytics to monitor the success of online and print communications.
• Content Performance Assistance:
  Assist with ensuring effective and high-performing content is shared via newsletters, digital communications on social media and website, and via email.
• Event Support:
  Support on-the-ground delivery of communications activities and events such as media photocalls and activity launches.
• Project and Administrative Support:
  Provide project, administrative, and communications support including assisting with the production of reports and internal briefings.
• Policy Adherence:
  Familiarize yourself with and adhere to all internal policies and procedures.
• Health and Safety Compliance:
  Ensure compliance with the company's Health and Safety policy.
• Equal Opportunities Observance:
  Observe the company's Equal Opportunities Policy. AAI Employ Ability is committed to promoting equality in all its activities and aims to provide opportunities free from discrimination and unfair treatment.
• Blog and Press Release Drafting:
  Drafting blog posts and press releases for web.
• Social Media Management:
  Maintaining a presence on social media and managing social media accounts.
• Social Media Management:
  Work with colleagues to stimulate content for Twitter, Linked In (and other social media) posts and manage the IAWM social media accounts
• Data Analysis:
  Collate data from social media analytics to contribute to reports
• CRM Management:
  Collate data from the CRM system to contribute to reports
• Event Support:
  Provide assistance on event days and manage the CRM system
• Content Creation:
  Support/contribute to the creation and upload of content to the website including written copy and video editing
• Website Analytics:
  Collate data from website analytics on site/blog engagements to contribute to reports
• Survey Management:
  Assist with/manage the creation, conduct, and analysis of surveys and creation of reports
• Response Data Analysis:
  Collate response and analytics data to contribute to reports
• Administrative Support:
  Meeting and travel arrangements, and minute taking
• Record Keeping:
  Maintain a record of past communications and success in the market
• Sales Presentation:
  Present products and services to new potential customers
• Diary Planning:
  Support the Office Manager with planning the diaries of the Directors based in head office

• Website Content Writing:
  Writing stories for the PROTECT website at (Use the "Apply for this Job" box below)..
• Social Media Management:
  Managing and writing content for PROTECT social media accounts.
• Graphics and Design Assistance:
  Assisting with graphics, design, and content for products such as newsletters, reports, and social media posts.
• Meeting Coordination:
  Scheduling meetings, taking and distributing meeting minutes, and maintaining center/director calendars.
• Event and Travel Support:
  Supporting event planning and making travel arrangements.
• Supply Management:
  Purchasing office and research/lab supplies.
• Visitor Reception:
  Greeting visitors and directing them to the appropriate PROTECT office.
• Report Compilation Support:
  Supporting compilation of materials for annual reports or proposals to funding agencies.

• Event Collateral Coordination:
  Coordinate preparation of event collateral, design of certain elements.
• Speaker Coordination:
  Coordinate event speakers ahead of the event and on-site (includes confirming presence, managing the pre-meetings).
• Side Event Planning:
  Coordinate the planning & all requirements of side events (Global Technology Conference, Development Conference).
• Media Partner Management:
  Manage the event media partners.
• Content Creation for Newsletters:
  Create and collect content for the event newsletters (pre-event and onsite).
• Event Task Management:
  Manage the overall event task schedule with external supplier & take minutes of meetings.
• Visual Design Creation:
  Creation of various event visuals.
• Website Content Management:
  Updating multiple websites and assisting with the creation of new content.

• Business and Marketing Reporting:
  Produce detailed business and marketing reports and presentations, event materials,…