Administrative and Program Coordinator

Apply now Job no: 493268
Work type: Exempt Staff
Location: Gambier, OH
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Kenyon College is conducting a search for a qualified candidate to fill the position of Administrative and Program Coordinator. The position reports to the Chief Operating Officer (COO), and is responsible for comprehensive administrative support and coordination of the employee housing program. Administrative duties include calendar management, meeting support, daily schedule coordination and logistics support, business operations support, and campus operations division coordination with COO direct reports.

The employee housing program coordination role includes management of the rental property process, coordination on housing project scopes and schedules, and support for housing policies and processes.

The Administrative and Program Coordinator must have exceptional organizational skills and be highly detail oriented. The ability to work with a great deal of flexibility, multi-task, function in a busy team‑oriented office environment, and meet deadlines is required for this position. The person in this position must be proficient in and comfortable with the Google suite and Microsoft Office applications. Highly developed professional discretion and exceptional independent good judgment are required.

• Function as a member of the COO’s leadership team, including regular coordination and interaction with COO direct reports and other campus colleagues.
• Attend meetings and takes action notes for designated committees.
• Order office supplies and manage supplies inventory.
• Coordinate travel arrangements for the COO.
• Reconcile purchase card and other business procedures.
• Prepare reports and exhibits.
• Other duties required for general office support and organization.

• Manage the housing inventory and rental status.
• Coordinate the application process and communication with applicants.
• Coordinate the administration of rental agreements and payment procedures with Payroll.
• Assist in the development and implementation of housing policies and procedures.
• Assist in assessment of condition and development of project scopes of work. Coordinate with project managers on project status and schedules.
• Coordinate furniture selection and procurement for furnished units.
• Assist in the development of finish standards and expectations.
• Coordinate maintenance responsibilities for housing turnover.
• Serve as the primary contact for potential renters and employees in rental housing.

The successful candidate must:

• Safeguard highly confidential information
• Manage multiple projects simultaneously
• Establish priorities and use time wisely to accomplish assignments
• Be highly motivated and very adaptable to change
• Have outstanding organizational skills
• Be able to take initiative and be very productive
• Be proficient in spreadsheet management and the Google Suite
• Be extremely dependable and able to work as part of a team; and
• Have excellent written and oral communication skills.

The successful candidate must maintain a professional appearance and demeanor in a busy senior level executive’s office and maintain a high level of confidentiality concerning sensitive campus‑wide issues and material handled by the office/position on a regular basis. The person in this position will be exposed to a constant flow of senior staff members, faculty, staff, community members and others who wish to interact with the Chief Operating Officer.

Bachelor or Associate Degree preferred with experience in higher education or in a related field. Previous experience in executive administration or coordination roles is required.

Kenyon College is a nationally prominent, private liberal arts college where academic excellence goes hand in hand with a strong sense of community and close relationships among students and professors.

Salaries at Kenyon are competitive and commensurate with experience. In addition to an attractive salary, Kenyon offers benefits for employees and their family members.…