Executive Assistant; Germany​/Mid Shift

Location:

Taguig

Other locations:
Anywhere in Country

Date:
Jan 5, 2026

Requisition

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too.

Associate (ESS and admin services) – work in a team environment delivering secretarial needs for the GDS PH office senior management team.

• Diary Management – Provide support for maintaining key project meetings and meeting locations.
• Calendar Management – Maintain project team calendars to showcase all key events that need to be planned.
• Meetings Management – Work closely with project teams and stakeholders to schedule/organize meetings or conference calls.
• Travel Management – Support the project team in booking travel tickets.
• Workshop or Area Visit Plan – Assist in planning agendas, handling logistics (stay, food, printing, etc.) for workshops/area visits.
• Documentation – Record meeting minutes with emphasis on key action points. Maintain project database and eRoom to ensure all documentation is captured and organized.
• Training Management – Support training setup by sending invites, managing cut‑off points, issuing confirmations, offering alternative dates, and preparing pre‑work sessions.
• Tool Support and Administration – Provide administrative support on various internal/external tools used across the EY office.
• Data Processing and Administration – Capture, process, and administer business information.
• Transcription – Produce business transcription of recorded meetings, events, conferences, etc.

• Enjoys problem solving.
• Able to prioritize effectively.
• Strong project management skills.
• Comfortable using IT database systems.
• Excellent written and oral communication skills.
• Strong team player who is comfortable working collaboratively with others.
• Must be able to work virtually and independently.
• Diplomatic when dealing with clients.
• Responsive to deadlines and willing to work outside of normal hours when required.
• Comfortable working on multiple activities concurrently.
• Able to work in a rapidly changing environment and prioritize accordingly.
• Professional and diplomatic communicator.
• Quality focused and takes pride in paying attention to detail.

• Candidate must possess at least a 2‑year vocational or Bachelor’s/College degree in any field.
• Minimum of two years experience specializing in Executive Assistance, Secretary, or Administrative Assistant (preferred but not required).
• Customer Service experience working with multiple stakeholders or equivalent.
• Proficient in MS Office Applications.
• Above average English communication skills, both written and spoken.
• Ability to handle multiple executives, priorities and deadlines.
• Open to work in a hybrid setup with a minimum of 2 days on site.
• Ability to work in a fast‑paced environment.
• Good interpersonal skills, problem‑solving and critical‑thinking skills.

Location
- Philippines