SkillBridge | Records Management Document Control; RMDC) Clerk NWD

Location:
Piketon, Ohio

Title: [Skill Bridge] Records Management Document Control (RMDC) Clerk

Schedule (FT/PT):
Regular Full Time

Travel Required:
No

Government Clearance:
Ability to Obtain

The RMDC Clerk assists with record identification and ensures newly generated/received records in all formats are created/maintained as required by National Archives and Records Administrations requirements and retained as required by DOE Record Disposition Schedules. RMDC maintains a comprehensive filing system for records in all formats to be retained in the records management system for retrieval. Demonstrates a personal commitment to safety and quality.

• Process records in all formats, which includes determining permissions with the appropriate document markings, checking for accuracy and completeness of records according to National Archives and Records Administration requirements and identifying record retention.
• Review records to ensure proper requirements are met and provide feedback on each record transfer when records do not meet requirements.
• Import records and identify properties of records in Documentum for tracking purposes, labeling, and filing and ensure quick retrieval.
• Assigns document numbers for DOE and North Wind Dynamics, LLC (NWD) documents.
• Responds to customer requests for documents (includes researching, retrieving, providing copy of document either with hard copy or electronic copy, and verification of classification with the stamping of appropriate markings on the document);
  Records Manager may have to be consulted for requestor's "need-to-know" with all record requests.
• Digitizes by scanning paper records converted to electronic and ensures quality and legibility meet National Archives and Records Administration/DOE requirements (creating PDF or Word documents).
• Determines and assigns, as directed, the correct NARA Approved DOE Records Disposition and proper file arrangement, for records categorization and disposition.
• Assists the Records Manager with the disposition of records activities.
• Provides input for the development of departmental procedures as needed.
• Assists when needed in response for Energy Employee Occupational Illness Compensation Program/Freedom of Information Act (EEOICPA/FOIA) and response to Privacy Act requests.
• Collects documents and maintains indexes to support the Administrative Record/Information Repository of the Environmental Information Center.
• Assists with retrieval and delivery of external mail including sorting mail for distribution.
• Ability to operate a postage meter to affix appropriate postage to all external mail. Tracks postage utilization by other contractors for billing purposes.
• Maintains a safe working environment. Demonstrates awareness and implementation of applicable environmental, safety, and health (ES&H) requirements while also alerting co-workers of such requirements as needed.
• Demonstrates the ability to get along with co-workers, customers and visitors.
• Demonstrates a personal commitment to safety and quality.
• Performs other duties as assigned.

Safety Responsibilities

Keep work area in order and free of hazards. Perform work within the controls identified and stop work when an unsafe work condition exists. Participate in safety programs and initiatives. Report all injuries. Participate in work planning so that hazards are identified, and appropriate corrective actions are taken.

• Position requires high school diploma or equivalent plus at least three years of related work experience.
• Requires proficiency with Microsoft Office applications and a working knowledge of Adobe Acrobat, including the creation and modification of PDF documents.

• Ability to read and interpret documents such as operating and maintenance instruction and procedure manuals.
• Ability to write routine and non-routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees.
• Ability to make mathematical calculations with reasonable speed and accuracy.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to interpret a variety of instructions and deal with abstract and concrete variables.
• Typing skills and the ability to operate an office copier, fax, telephone, and computer are required.
• Must be able to obtain and maintain a DOE "Q" clearance.

• Associate's degree preferred.
• Experience…