Programs Administrator

Sponsored Programs Administrator

Admin/Professional

Research & Sponsored Programs

Full Time

MN7

Join Northeast Ohio Medical University’s ( NEOMED ) Office of Research and Sponsored Programs
NEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. We are seeking a
Sponsored Programs Administrator in the Office of Research and Sponsored Programs who wants to contribute to meaningful work in a collaborative academic environment.
At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to apply.
Starting Salary Range: $43,662– $49,836, commensurate with experience.
Benefits & Perks
NEOMED is committed to supporting your health, well-being, and long-term success—both at work and beyond. Our comprehensive benefits package is designed to help you thrive.
Healthcare Coverage
Competitive medical, dental, and vision insurance through Medical Mutual
Flexible Spending Account ( FSA ) or Health Savings Account ( HSA )
Short-and long-term disability coverage, Long-term care coverage options, and Life insurance
Retirement
State retirement plan with 14% employer matching to help you plan for the future
Paid Time Off
Generous vacation and sick leave, in addition to 11 paid holidays each year
Additional Benefits
Hybrid work environment (up to two remote days per week after six months) (Policy#3349-7-151)
Educational benefits with our partner universities (Policy#)
Ongoing investment in your professional growth through on-site training and Lean Six Sigma certification
Employee wellness activities and initiatives that support a healthy work-life balance

Assist with and support proposal preparation and submission and non-financial post-award functions.

Proposal Preparation: Provide guidance to faculty and staff in proposal preparation, including budgets, interpretation of sponsor guidelines and University policies and procedures, and electronic submission processes. Monitor status of pending proposals. Initially review proposals for accuracy and basic compliance with University and sponsor guidelines and policies, ensure appropriate department chair/dean approvals for proposals; contact collaborating institutions to obtain required proposal documents and assurances.

Recordkeeping and Database Maintenance: Maintain all paper and electronic files and databases based on Department standards, policies and procedures; accurately enter proposal and award data into grants management system; process proposals classified “not funded” according to Department policy. Assist the Director and eRA Manager in reports and metrics.

Non-Financial Post-Award: Prepare and compile documents necessary for setup of awards by Grants Accounting ensuring accuracy of documents and file folder set up;
Provide assistance to Senior Sponsored Programs Administrator in the execution of subawards/consulting agreements;
Maintenance and monthly reporting of FCOI and Research Security.

Grant Monitoring: Monitor active grants to ensure proper grants administration based on Department policies and procedures; ensure timely submission of non-financial reports. Assist with sponsored programs closeout processes.

Other Duties: Perfo…