Administrative Programs Officer II

Job Posting Title

Administrative Programs Officer II

340 OKLAHOMA STATE DEPARTMENT OF HEALTH

340 Logistics Department

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full time

Regular

The annual salary for this position is up to $67,000.00, based on education and experience.

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and vendors.
• Longevity Bonus for years of service

Location :
Public Health Lab – 4615 W Lakeview Rd Stillwater, OK

Salary : up to $67,000.00, based on education and experience

Full Time /Part Time :
Full time

Work Schedule :
Monday to Friday

Primary Hours : 7am to 4 pm

Position

Description:

The Administrative Programs Officer is responsible for assigned responsibilities for planning, coordinating, and managing overall activities related to the construction, renovation, maintenance and repair of buildings, facilities, grounds, and equipment located at the OSDH Public Health Laboratory. This role will coordinate with licensed trade specialists or other infrastructure professionals in the oversight and execution of new construction/renovation and the upkeep of existing properties.

Additionally, this position will serve as the project manager for the PHL’s perpetual inventory control, capital improvements, and contract monitoring for all infrastructure-related contracts. This position reports to the OSDH Director of Logistics Quality Assurance and works closely with the PHL Assistant Director, PHL scientists, OSDH Procurement, and other OSDH program areas as required.

• Position is responsible for developing and maintaining a generalized maintenance program which includes all aspects of facility needs, ranging from cleanliness to repair and renovation.
• Conducts inspections of buildings, premises, and equipment; determines requirements for maintenance, construction, or renovation projects; makes estimates of costs for labor and materials; inspects work in progress and upon completion for code compliance.
• Supervises property management contracts; monitors facility budget; develops and implements policy and procedures; ensures compliance with laws, rules, and regulations; prepares routine and special reports as needed.
• Evaluates bids on projects, prepares specifications for standard and specialized equipment, supplies, and vehicles as necessary.
• Prepares cost estimates on future capital improvement projects; reviews plans and construction documents.
• Plans, supervises, and directs preventive equipment service contracts for various laboratory equipment such as biosafety cabinets, laminar hoods, fume hoods, centrifuges, autoclaves, refrigerators, freezers, and other equipment as necessary.
• Oversees the laboratory supply inventory control program in accordance with OSDH centralized inventory policies and procedures. Conducts inventory audits and reconciliations, supervises inventory software user accounts, and is a subject matter expert on the supply inventory software, policies, and procedures.
• Maintains asset inventory and ensures assets are added, surplused, or disposed of in accordance with Oklahoma Title 60, chapter 110 procedures and standards.
• Serves as the OSDH Logistics liaison for the PHL.
• Coordinates with contract vendors to ensure timely ordering, accurate shipments, and invoice payments are processed in accordance with Oklahoma State Title 74 Procurement Central Purchasing Act.
• Explains, promotes, and implements building management policies, procedures, and methods relating to building services and performance measures.
• Being present at the office is an essential function of the job.
• Other duties as assigned.

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and…