Data Specialist - St Paul Westerville

Position:Data Specialist - St Paul Westerville

Location: Westerville, OH

Job :890

# of Openings:1

Position Type:
Full-Time Exempt

Catholic:
Required

Experience:

3-5 years

Location:

In-office

Education:

Undergraduate Degree

Reports to:

Office Manager

The Parish Data Specialist is responsible for the integrity, organization, maintenance, security, and strategic use of all parish data. Serving as the primary administrator of Parish Staq, this position ensures parish records are accurate, complete, and well organized while maximizing the functionality of the system to support parish operations, ministry, stewardship, communications, and informed decision-making. Working closely with the Office Manager, Director of Parish Operations, parish staff, and ministry leaders, the Parish Data Specialist develops and maintains data standards, improves business processes, provides reporting and analysis, and serves as the primary liaison with Parish Staq to enhance system functionality and user adoption.

• Continuously evaluate the parish technology ecosystem, including Parish Staq, MSP, Ministry One (MIO), WeShare, and related platforms, to identify opportunities for improved end-to-end workflows, system interfaces, data quality, reporting, and operational efficiencies.
• Serve as the steward of all parish data, ensuring information remains accurate, organized, secure, and reliable.
• Maintain the integrity of parishioner, household, sacramental, ministry, volunteer, and contribution records.
• Establish, document, and maintain parish-wide standards for data entry, record maintenance, and data governance.
• Perform ongoing audits to identify duplicate, incomplete, outdated, or inaccurate records and coordinate corrective actions.
• Lead parish-wide data cleanup initiatives to improve the quality and reliability of parish information.
• Ensure parish records comply with diocesan policies, record retention requirements, and best practices.
• Maintain the security and confidentiality of parish data while ensuring appropriate user access and permissions.

• Serve as the primary administrator and subject matter expert for Parish Staq.
• Maintain, configure, and optimize Parish Staq to support parish operations and ministry needs.
• Configure system settings, forms, workflows, permissions, and other features as appropriate.
• Stay current on Parish Staq updates, enhancements, and new functionality, evaluating opportunities for implementation.
• Develop and maintain Parish Staq procedures, documentation, and best practices.
• Coordinate testing and implementation of new features and system improvements.

• Serve as the primary liaison with Parish Staq support and implementation teams.
• Coordinate troubleshooting, issue resolution, software updates, and enhancement requests.
• Advocate for parish needs and collaborate with the vendor to maximize system capabilities.
• Coordinate and validate data imports, exports, integrations, and validation between Parish Staq and other parish systems, as applicable.
• Collaborate with staff responsible for MSP, Ministry One (MIO), WeShare, and other parish technology platforms to improve data quality, reporting, system interfaces, and cross-platform workflows.

• Develop and generate reports supporting parish leadership, stewardship, finance, communications, evangelization, and ministry planning.
• Extract, analyze, and present data to identify trends, opportunities, and operational improvements.
• Develop dashboards, recurring reports, and key performance indicators to support informed decision-making.
• Provide parish staff with accurate reports, mailing lists, demographic information, and other data as needed.

• Evaluate administrative workflows and recommend improvements utilizing Parish Staq functionality.
• Develop processes that improve data accuracy, efficiency, and consistency across all parish departments.
• Collaborate with parish staff to improve how information is collected, maintained, and utilized.
• Train and support staff in the effective use of Parish Staq and established data standards.
• Develop user guides, training materials, and documentation to promote consistent system utilization.

• Maintain strict confidentiality regarding parishioner information and parish business.
• Assist with special projects as assigned by the Office Manager or Director of Parish Operations.
• Perform other duties as…