City Clerk

The City Clerk is appointed to perform a variety of clerking roles, including serving as the Clerk to City Council, to the Civil Service Commission, to the Board of Zoning Appeals, and to the Planning Commission. The duties of the City Clerk shall be allocated and overseen as follows:

• The Council President shall direct the City Clerk with respect to the legislative process and Council matters, which includes preparing the Council committee and council meeting agendas, meeting packets, public notices, and effectuating occasional filings and recordings with county or state agencies. As needed, the Council President shall take input from the Mayor, Director of Adminitration, or Director of Finance about legislative items that need to go before Council.
  
  It is estimated that the legislative aspects of the City Clerk as Clerk of Council position will account for approximately 50% of the Clerk’s time; provided, however, that this estimate may vary from week to week.
• The Director of Administration shall work with the Clerk with respect to matters that go before the Civil Service Commission,and shall have day-to-day interaction with the Clerk about the Clerk’s interaction with the various departments that the Clerk supports. It is estimated that the Clerk shall devote approximately 12% of work time to the work of the Civil Service Commission.
• For administrative convenience, the Director of Administration shall coordinate the Clerk’s role in supporting non-Council public bodies, including attending meetings, preparing for meetings, and preparing annual reports. With respect to these other bodies, it is estimated that the Clerk shall devote approximately 5% of time to the work of the Clinton Township Joint Economic Development Zone (JEDZ) Board, 15 % of time to the work of the Board of Zoning Appeals, 15% to the work of the Planning Commission, both of which shall include attending meetings, maintaining minutes, preparing packets in advance of meetings, and taking any post-meeting steps necessary to effectuate the decisions of each board, respectively, and 3% to any other duties that may from time to time be assigned to the Clerk by the City.

• Attends all regular and special meetings of Council (generally, 2 per month/22 meetings per year), Clinton Township Joint Economic Development Zone (JEDZ) Board (generally 1x/quarter), the City’s Civil Service Commission (generally 1x/month), the Board of Zoning Appeals (generally 1x/month), and the Planning Commission (generally 1x/month), as requested by the Council President or the respective chair of the other boards or commissions.
• Drafts and finalizes agendas for Council meetings in coordination with the City Council President and input from Council committee chairs and Administration
• Drafts and finalizes agendas for other board and commission meetings in coordination with the relevant Department Director and board or commission chair
• Coordinates assembly and distribution of meeting notices and agenda packets for Council and the City’s boards and commissions to members and appropriate staff
• Keeps the official Council Record of final legislation
• Acts as the scribe for Council and the City’s boards and commissions, including taking and preparing minutes, recording votes, and tracking any follow-up action needed as a result of action taken; serves as the official custodian of all minutes, resolutions, ordinances, motions, and other actions passed or adopted by the respective public body
• Serves or causes to be served all notices required by law to be served
• Posts, publishes, or causes to be posted or published all notices of meetings and public hearings, ordinances, resolutions, and actions of Council or the City’s boards or commissions to the public, as may be…