Human Resource & Safety Coordinator

Overview

The HR Manager is responsible for leading all human resources functions to support a fast-paced logistics and trucking operation. This role oversees recruitment, compliance, employee relations, safety programs, and workforce planning to ensure the company maintains a reliable, well-trained, and compliant driver and administrative workforce.

• Lead full‑cycle recruitment for drivers, dispatchers, warehouse staff, and corporate roles.
• Maintain a consistent pipeline of qualified CDL and non‑CDL candidates.
• Oversee pre‑hire processes including background checks, MVR reviews, drug screenings, and DOT compliance.
• Partner with operations leadership to forecast staffing needs and reduce turnover.

• Serve as the primary HR contact for employee concerns, conflict resolution, and performance issues.
• Support managers with coaching, feedback, and corrective action plans.
• Drive employee engagement initiatives to promote retention and strong workplace culture.

• Ensure compliance with DOT, FMCSA, OSHA, and state/local employment laws.
• Maintain driver qualification files (DQFs) and conduct regular audits.
• Work closely with Safety to support accident reporting, return‑to‑work programs, and safety training initiatives.

• Oversee payroll coordination, benefits administration, and HRIS management.
• Maintain accurate employee records and ensure timely updates.
• Lead new‑hire orientation and onboarding to ensure smooth integration into company operations.
• Support annual performance reviews, compensation adjustments, and policy development.

• Identify skill or compliance gaps and coordinate appropriate training programs.
• Develop resources for management training, leadership development, and DOT‑compliant driver education.

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 3-5+ years of HR experience.
• Working knowledge of DOT and OSHA regulations.
• Strong communication, problem‑solving, and conflict‑resolution skills.
• Ability to thrive in a fast‑paced, high‑volume environment.

The salary range for this role is $70,000–$90,000 per year. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, persons with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender identity, sexual orientation, or any other protected characteristic as required by federal, state or local law. Reasonable accommodations are provided when needed.

Vaco by Highspring respects your privacy and is committed to providing transparent notice of its policies. For California residents, see the HR Notice for California Applicants and Employees. For Virginia residents, see state‑specific policies. For other states and countries, see the respective policies.

Compensation for this role is determined based on factors including skill set, experience, licensure, location, and organizational needs. Salary ranges are disclosed in compliance with applicable laws.