Site Administrator

Job Description

Purpose of Role:
The Plant Site Administrator is a strategic partner that provides support for the Plant Manager, Leadership Team, and Production Associates. This position helps to maximize and extend the effectiveness of the Plant Management Team by identifying & leading key site activities around the areas of development, communication, new hire orientation, policies & practices, training, general associate support, engagement, vendor relationship management, event coordination, and provides recommendations to staff to help drive improvements and efficiencies across the site.

Responsible for scheduling Local, Regional, and Global Meetings and organizing Site visits of Mars Family Members and State/Local Officials.

Supports key communication initiatives at the Site:
Ensures successful execution of global, regional, and local communication activities including Mars Ambassador Program, Mars Volunteer Program, Mars Leadership Capabilities, Policy Updates, Associate Communication Meetings, Mars Associate Survey, and Principles in Action.

Partners with Central Orientation Team and Site Trainers to facilitate and schedule training in areas of GMP, Safety, operational specific training, Five Principles, Mars culture, Mars Ambassador Program, Principles in Action, Computer training.

Acts as first point of contact for new hires, resolving issues and escalating as needed. Interfaces with Line Managers, People and Organization and Associate Relations team to ensure associate success in the orientation process.

First point of contact for associates on general questions on systems and policies, resolving first tier issues and escalating as appropriate. Make recommendations based on associate feedback to Site Leadership Team to help improve associate relations and engagement.

Partners with leadership team and site associates in development planning process. Partners with Focused Improvement and Education and Training Pillars to champion continued learning and development.

Coordinates All Associate’s Day, MVP Events, recognition activities, holiday luncheons, team training, team building activities, recognition, and service awards. Organizes visits to Site from associates across the globe including Mars family members, state and local officials. Manage donation activities with Site and Community.

Work with vendors to ensure vendor compliance with site guidelines and procedures for non-plant services (eg, events, office supplies). Manage effective relationships by collaborating vendor efforts to maintain a high level of customer service at the site. Manages Operation and Inventory for the Company store.

Key user for Mars Systems including Kronos, 1

Nav, Workday, SCALA, My P&O, Alchemy, Concur, Audio and Video conferencing, and dotMars web posting. Identifies new processes and improvements in the systems and processes.

• Office waste reduction
• Coordination of Leadership Team, Connection Point, and other site meetings including travel & team building activities. Facilitation as required.
• Maintain calendars for Site Director and Leadership Team
• Serve on the Crisis Management Team, coordinating team training and update key Crisis Management manuals.
• Provides Training support to associates in areas of Workday, Kronos, 1
  
  Nav, Concur, Purchase Orders, Alchemy, basic computer skills, provide support in Excel, Power point and Word.
• Additional projects & coordination of activities as required
• Manages Site P-Card and reconciles invoices. Creates PO’s and ensure timely payment of vendors.
• Mission Critical Competencies
• Developing Others
• Customer Focus
• Planning
• Managerial Courage
• Priority Setting
• Drive for results
• Listening
• Approachability
• Dealing with Ambiguity
• Sizing up people

• The ability to handle multiple projects of high importance at one time: requiring an acute skill in thinking on the fly, and multi-tasking
• Strong verbal and written communication skills
• Ability to manage highly confidential information
• System Skills in Microsoft…