Coordinator - Marketing

COORDINATOR - MARKETING

Seminole Brighton Bay Hotel & Casino

Location:

US‑FL‑Okeechobee

Seniority Level: Entry level

Employment Type:

Full‑time

Job Function:
Marketing and Sales

• Consult with management to plan and execute promotions, special events, marketing programs and strategies that support property marketing plans, brand growth, revenue and retention goals.
• Act as Master of Ceremonies or emcee for promotions, giveaways, tournaments, and high‑end events.
• Coordinate event services including accommodation, transportation, catering, signage, displays, special‑needs requirements, printing, and event security.
• Handle equipment requirements, fire and safety code compliance, vendor research, feasibility assessments, and cost approvals.
• Oversee expenditures for special events, record expenses, chart budget variances and submit reports to ensure budget requirements are met.
• Generate Banquet Event Orders, adjust BEOs and communicate changes to the culinary and other supportive departments.
• Submit event invoices into the MMS purchasing system within 7 business days prior to the event date.
• Review event bills for accuracy and approve payment within the necessary timeframe.
• Assemble and supervise a special event team of volunteers.
• Maintain detailed and organized account files and budgets.
• Perform administrative and clerical duties such as processing invoices, calling vendors and guests, monitoring and keeping event budgets up to date.
• Coordinate projects with contractors and public service, including permits and compliance with state codes.
• Assist in developing theme, format and budget specifications for specific promotions and tournaments.
• Ensure all promotions comply with Seminole Gaming guidelines.
• Process work orders for creative related to casino promotions and events.
• Execute and manage side‑casino promotions, including patron participation and paperwork for giveaways.
• Ensure collateral materials are displayed before events and recovered afterward.
• Establish reports and systems to monitor actual expenses versus budget and take necessary action.
• Communicate promotion and event information to operating departments for timely coordination.
• Maintain inventory control and record keeping of promotional items, gifts and prizes.
• Produce passes, tickets, certificates and control logs as needed.
• Handle unexpected emergencies or issues that arise during projects.
• Receive, pick up and distribute mail and shipments of merchandise for the Marketing Department.
• Maintain security and confidentiality of files, records and lists.
• Adhere to Gaming Commission Regulations and Seminole Tribe policies.
• Demonstrate commitment to responsible gaming and responsible alcohol service.
• Apply the Company’s Mission and Values of Communication, Integrity, Fun, Respect, Accountability, Passion and Dedication.
• Support Seminole courtesy guidelines and complete required training.
• Maintain a clean, safe, hazard‑free workplace.
• Cross‑train in other department positions as needed.

• College degree or certification in Hospitality, Event Planning, Marketing or Public Relations preferred; 3+ years of administrative experience required or equivalent education/experience.
• Casino experience preferred.
• High School Diploma or GED required.
• Computer literate with working knowledge of Microsoft Office suite and Adobe Photoshop.
• Basic mathematical skills for position responsibilities.
• Familiarity with I‑series/MMS and preferred programs such as Daylight, Delphi, Caterease, Meeting Matrix, CAD is a plus.
• Strong organizational, communication (written and oral), multitasking skills and attention to detail.
• Ability to handle multiple projects, meet deadlines, and work independently.
• Positive attitude, exceptional guest service skills, excellent phone etiquette, interpersonal skills, and problem‑solving skills.
• Flexible and able to work a variety of schedules including long hours, evenings, weekends and holidays.
• Ability to manage time effectively.

• Exposure to casino‑related factors such as second‑hand smoke, excessive noise and constant interaction with the public.
• Required to stand, walk, use hands, lift up to 20 pounds, and maintain visual and…