Vendor Manager

MPHI is a Michigan-based and nationally engaged, non-profit public health institute. We are a team of teams, process and content experts, dedicated to building a world where tomorrow is healthier than today!

$70,000 - $85,000 / Posted Thru: 12/21/2025

Remote/Virtual - Some In-Person Work Required

Must Live and Work in Michigan

The Portfolio Manager is responsible for the end-to-end lifecycle of vendor and partner agreements that support the Business Solutions Group's clients and operations. The Portfolio Manager plays a critical role in overseeing a portfolio business and is responsible for building new business for the program. The ideal candidate is detail-oriented, collaborative, and fluent in healthcare and nonprofit standards, with a strong ability to solve problems and take initiative while balancing risk management with mission-driven execution.

• Partner with the Program Director to guide the development of program goals, objectives, and strategies.
• Contract Lifecycle Management:
  Draft, create competitive and noncompetitive request for proposals, review, negotiate, and finalize contracts, statement of work (SOW), Business Associate Agreements (BAA), grant sub-awards, data use agreement (DUA), and service agreements. Maintain a centralized contract repository and track milestones, forecast expenses and lapses, monitor budget and manage amendments and produce desired outcomes.
• Subcontractor Relationship Management:
  Serve as the primary point of contact for subcontractors; facilitate issue resolution, monitor performance, and provide management that create desired outcomes.
• Project Management:
  Develop project plans and timelines for contract implementation; monitor progress, risks, and dependencies, and budget.
• Prepare client informed SOWs and manage BAAs ensuring compliance with client needs, MPHI needs, privacy and HIPAA requirements.
• Provide a thorough understanding of federal and state funding requirements.
• Financial Stewardship & Invoicing:
  Validate invoices against contract terms, work with subcontractors on issues, process invoices for payment, track and forecast budgets, and support monthly, quarterly and annual financial reporting.
• Quarterly Reports & Compliance Tracking:
  Prepare quarterly vendor and contract performance reports; identifying and maintaining compliance documents and support audits.
• Risk Management & Policy Alignment:
  Identify and mitigate risks; ensure subcontracts conform to Program and MPHI policies and applicable laws.
• Manage and review documentation for compliance, ensure version control, and support auditing and monitoring.
• Coordinate with Legal/Compliance to align agreements with policy, privacy and legal standards.
• Create new business by identifying, assessing, and pursuing new business opportunities that align with BSG goals and objectives.
• Create and conduct presentations as needed to audiences that may include clients, external and internal partners, conference attendees, public health professionals, business associates, and other audiences as assigned.
• Facilitate meetings
• Identify opportunities for collaboration across MPHI.
• Build strong relationships with current clients and partners and identify other potential areas of partnership and project growth.
• Always represent the best interests of MPHI
• All other duties as assigned.

Education: Bachelor's degree in Business, Finance, or a related field.

Experience: 3-5 years' experience in portfolio administration, procurement, subcontractor management, grants/contracts, or project compliance.

• Experience drafting/negotiating SOWs, BAAs, and managing amendments and renewals.
• Familiarity with IRB processes and compliance requirements.
• Familiarity with HIPAA compliance requirements
• Strong project management skills
• Proven record of business development
• Experience interpreting and operationalizing contract terms and SOWs.
• Excellent time management skills
• Excellent organization, documentation, and stakeholder communication skills.
• Familiarity with procurement, braided funding, and grant funding.
• Project Management…