Accounts Receivable Specialist

JOB TITLE:

Accounts Receivable Specialist

LOCATION:

Oklahoma City, OK

REPORTS TO:

Accounting Manager COMPANY:
Mach Energy Services LLCABOUT USMach is a rapidly growing provider of energy-related construction solutions for the upstream and midstream markets. Mach has a position available in our Accounting department as an Accounts Receivable Specialist in Oklahoma City, OK.POSITION SUMMARY The Accounts Receivable Specialist is responsible for creating invoices and communicating with customers to collect payment. The AR Specialist also communicates with project managers and directors to bill customers appropriately and manage any changes, disputes, and discrepancies.

KEY RESPONSIBILITIES Prepare customer invoices in Viewpoint Spectrum and send to customers

Apply cash receipts and reconcile payments against open invoices

Monitor the AR aging and investigate past-due balances

Bill retainage on completed jobs as directed

Escalate overdue invoices to the appropriate channels

Research and resolve invoice discrepancies and disputes

Prepare weekly AR Reports for directors

Communicate with customers regarding expected payments

Coordinate with project managers on lien waivers and retainage as needed

Support month-end close through timely entry of receivablesREQUIRED SKILLS High school diploma or equivalent2+ years of accounts receivable, collections, or general accounting experience

Proficiency with Microsoft Excel (pivot tables, XLOOKUP), Outlook, Teams, Sharepoint Attention to detail and organizational skills

Professional written and verbal communication

Ability to manage multiple accounts and deadlines in a fast-paced environment PREFERRED QUALIFICATIONS Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Experience in the construction industry working directly with project managers

Familiarity with Spectrum/Viewpoint or similar construction ERP system

Familiarity with platforms such as Open Invoice and Ariba

Experience with lien waivers, retainage, T&M billing, schedule of values, pay applications AIA G702/G703WO
RKING CONDITIONSUse a computer, phone, and standard office equipment.

Work extended hours and adjust priorities to meet project goals.

Attend and participate in meetings.

BENEFITS Competitive salary and performance-based bonuses

Health, dental, and vision insurance
401(k)
Paid time off and holidays