Staff Accountant - OKC Fair Park

Staff Accountant

Company:
Oklahoma State Fair, Inc.

Department:
Accounting & Finance

Reports To:

Senior Vice President of Accounting & Finance

Supervises: N/A

Classification:
Full Time, Salary

Pay Range: $65,000.00 - $70,000.00/annually (dependent upon experience)

Job Responsibilities

OKC Fair Park (Year-Round Events)

• Enter daily cash/check/credit card receipts into cash receipts database and assemble receipt batches.
• Process manual credit card payment transactions online.
• Prepare daily physical bank deposits, transmit daily electronic check deposits and order banking supplies.
• Order/schedule delivery of change fund money from banks, as needed, and prepare related journal entries.
• Generate NSF check correspondence and collections upon receipt of NSF check notices from banks (including notification and suspension activities).
• Process payments for OKC Fair Park event service orders for wired DSL/telephone lines and coordinate installation of services ordered with Fair Park Facilities/Maintenance.
• Track daily ticket sales by event using Etix ticketing system including daily/weekly ticket sales reports, weekly settlements and weekly settlement journal entry for credit card sales and fees.
• Originate monthly journal entries.
• Prepare and file OTC monthly mixed beverage tax returns, monthly sales tax returns, estimated monthly sales tax payments, and prepare related check requests.
• Prepare monthly balance sheet account and bank reconciliations and journal entry log sheets for monthly financial statement books.
• Assist in other departments, as needed.
• Other duties as assigned.

State Fair (Annual Event)

• Receive cash/check/credit card payments and create receipts in the cash receipts database.
• Key concessionaire and "pay-to-play" vendors' daily sales totals into USI, create payment receipts in the cash receipts database and receive commission percentage payments in cash.
• Sell change (currency and coins) to concessionaires and commercial exhibitors for daily business use.
• Sell exhibitor discount tickets (until day before Fair begins), season pass books and parking passes.
• Receive payments for golf cart permits and issue permits with related paperwork.
• Print annual exhibitor recap reports for current and previous years from both USI and the cash receipts database for concessionaires and "pay-to-play" vendors as requested.
• Prepare journal entries to expense Feed & Bedding inventory (at cost) used on grounds for the Fair and for change fund cash deposit discrepancies found by the bank.
• Assist in other departments as needed.
• Other duties as assigned.

Additional Job Requirements

• College degree or equivalent experience.
• Strong interpersonal, communication, facilitation, and presentation skills.
• Excellent creativity, analytical, problem-solving, and organizational skills are required.
• Demonstrated ability to execute projects on time and on a budget with a collaborative work style and commitment to quality.
• Proficiency with computers including but not limited to Microsoft Office products (Word, Excel, Access) and desk-top publishing software as well as above average math and accounting skills required.
• An understanding of general accounting department procedures and processes.
• Must be organized and detail oriented with a high degree of accuracy and follow-up.
• Be a self-starter and work independently or as part of a team by fostering collaboration and teamwork.

General Requirements

• Strive to exceed customer expectations.
• Utilize task prioritization and effective time management skills to meet frequent and competing deadlines in a high-volume, high-stress environment.
• Perform detailed work in a team-oriented, fast-paced, event-driven environment handling multiple tasks with flexibility in a calm, professional manner.
• Effectively communicate with others in a clear, business-like, respectful and personable manner focused on generating a positive, enthusiastic and cooperative environment.
• Maintain high standards of appearance and grooming (i.e., clean, wrinkle free clothing, proper uniform/attire, close attention to personal hygiene).
• Meet the company standard for excellent attendance, job reliability, diligence and dedication.
• Possess a valid driver's license and a clean driving record.
• Speak, read and write in English.

Physical Requirements and Working Conditions

• Extended hours, nights and weekends may be required during peak periods.
• Frequent or continual movement from place to place with normal physical mobility, covering long distances with ease, managing assigned tasks throughout…