Sr. Administrative Support Specialist

Job Description
- * Sr. Administrative Support Specialist (252442)

252442

Dept of Pediatrics

Full-time

Work Schedule:

Monday - Friday, 8am-5pm

Work Type:
Onsite

Salary Range:
Targeted salary up to $38,000 annually, depending upon experience

Benefits Provided:
Yes

Required Attachments:
None

Under general supervision, performs administrative support‑oriented job duties, to include but not limited to resolving routine questions and problems, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.

• Maintains office files that may be of a confidential nature.
• Schedules various appointments for office personnel and ensures administrative details are completed.
• Receives incoming calls for office personnel and refers to appropriate person.
• Records messages or responds to caller with routine information.
• Serves as a contact person for other employees or the outside public.
• Provides information regarding location or availability of materials, resources, and services.
• Monitors and orders supplies for the office and completes requisitions.
• Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information.
• Reviews and responds to routine correspondence for the office personnel.
• Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules.
• Makes copies and assembles materials.
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
• Collects time sheets, enters into People Soft, tracks leave, completes ETR's, and special pays.
• Opens, routes, and prepares incoming and outgoing mail.
• May run errands for the department, plan and organize meetings and programs.
• Makes travel arrangements.
• Performs related duties as assigned to successfully fulfill the function of the position.

• Required education:
  High School Diploma or GED, AND 24 months office, clerical, or administrative experience.
• Skills:
  • Knowledge of office procedures
  • General office and customer service skills
  • Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
  • Excellent interpersonal skills
  • Ability to work independently and as a team player
  • Ability to complete tasks in an efficient and timely manner
  • Must be detail oriented for accuracy of data and information
  • Ability to multitask, be organized, and self‑motivated
  • Ability to work in stressful situations
  • Ability to communicate verbally and in writing

• Physical
  • Sit for prolonged periods.
  • Communicate effectively and listen.
  • Engage in repetitive motion.
  • Use of computer and telephone.
• Environmental
  • Standard office environment.
  • Stand, stoop, bend, and reach.

None

Microsoft Office 2019, Microsoft One Drive, Adobe Acrobat 9.0, Zoom Pro

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.