Executive Assistant to Chief Operations Officer

Executive Assistant to the Chief Operations Officer

Executive Assistant to the Chief Operations Officer role at Oklahoma City Public Schools

The Executive Assistant to the Chief Operating Officer (COO) provides comprehensive administrative and operational support to the COO and the Operations Division. This position ensures efficient coordination of office functions, supports key operational initiatives, and facilitates communication across departments to maintain safe, student-ready learning environments. The Executive Assistant manages complex scheduling, prepares reports, and coordinates events, serving as a key administrative partner to the COO while maintaining confidentiality in all matters.

• Support the COO in coordinating operational initiatives that impact instructional environments, including transportation, nutrition, and facility readiness.
• Assist in preparing reports, presentations, and documentation for Cabinet meetings, Board sessions, and community engagement events.
• Maintain accurate records and files related to bond projects, operational policies, and compliance requirements.
• Provide responsive and professional assistance to district leaders, schools, and staff on operational inquiries.
• Model a culture of professionalism, confidentiality, and service excellence in all interactions.
• Coordinate leadership meetings, training sessions, and communication across operations teams.
• Provide professional development and training to Operations Administrative Coordinators and ensure cascaded information is communicated effectively across the division.
• Ensure transparency and accountability by maintaining organized and accessible records for operational projects and initiatives.
• Foster a culture of trust and continuous improvement by supporting timely communication and follow‑up on action items.
• Serve as a liaison between the COO’s office and internal/external stakeholders to promote equity and responsiveness.
• Plan and coordinate district‑wide events such as luncheons, committee meetings, bulletin board updates, and other tasks as assigned to support engagement and team culture.
• Manage daily office operations for the COO, including scheduling, calendar management, travel coordination, and correspondence.
• Track and monitor progress on key operational initiatives, including bond implementation and service delivery metrics.
• Assist in preparing and monitoring the COO’s budget, processing purchase orders, and submitting expense reports.
• Support coordination of site visits, inspections, and operational meetings, ensuring timely logistics and documentation.
• Provide general administrative support, including mail triage, phone communication, and document preparation.
• Perform other duties as assigned in alignment with the district’s mission and values.

• Safe, reliable, and equitable operational systems in every school
• Timely delivery of services that protect instructional time
• Transparent management of bond, capital, and facilities projects
• Cross‑functional integration of all operational divisions
• Equity in service access across all communities and schools

• 95%+ on‑time service delivery
• 100% compliance with all regulatory, audit, and safety requirements
• Documented evidence of equitable service access across schools
• Quarterly monitoring confirms alignment of safety initiatives to literacy, numeracy, and postsecondary goals
• Year‑over‑year increases in principal, staff, and student satisfaction with safety programs and services

• Associate’s degree in Business Administration, Public Administration, or related field.
• Minimum of three (3) to five (5) years of progressively responsible administrative or executive support experience, preferably in a large organization.
• Demonstrated proficiency with Microsoft Office and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality, exercise sound judgment, and manage multiple priorities with accuracy and professionalism.
• Possession of a valid driver’s license and an acceptable driving record meeting district insurance requirements.
• Familiarity with school…