Executive Assistant
Listed on 2025-12-30
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management
Job Details Job Location: Corporate Office - Oklahoma City, OK 73142
EXECUTIVE ASSISTANT
JOB DESCRIPTION
The Executive Assistant provides administrative support to the Chief Executive Officer and other high-level executives within the bank institution. Serves as Back Up to the Board Liaison to conduct and take minutes at monthly board meetings. This position is responsible for supporting the CEO, the executive team and the Board of Directors in a timely and professional manner. Primary duties include: arranging bank and board events, planning and executing logistical details for onsite and offsite meetings, as well as the management of general administrative operations in the executive office.
The Executive Assistant also handles and facilitates various business processes and projects on behalf of the CEO, Board of Directors, and senior management team. This role requires a high degree of organizational skills, discretion, and the ability to handle sensitive information with confidentiality. The Executive Assistant acts as the primary point of contact between executives, clients, and internal staff, ensuring smooth communication and coordination of tasks.
OF EXPECTATIONS
Chickasaw Community Bank (CCB) expects all employees to comply with the responsibilities of their assigned position to the highest degree of performance. Expectations include but are not limited to:
- Adhere to the bank’s policies and support management decisions and goals in a positive, professional manner
- Represent CCB with a high level of integrity and professionalism
- Maintain knowledge and understanding of banking rules, regulations, laws, and all policies and procedures
- Knowledge of applicable bank software, programs, and procedures
- Demonstrate a willingness to adapt to changing business needs and deadlines
- Possess a work ethic that includes neatness and punctuality
- Exhibit a professional, business-like appearance, and demeanor
- Answer all voicemails and emails within 24 hours of receipt
- Confer with management concerning questions, procedures, necessary information, forms completion, and problem resolutions
- Complete and attend all required CCB training
- Maintain satisfactory attendance
- Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-ups.
- Prepare correspondence, reports, presentations, and other documents as requested by executives.
- Maintain accurate records, files, and databases, both electronic and hard copy.
- Serve as the primary point of contact for internal and external stakeholders, including clients, investors, and regulatory agencies.
- Facilitate communication between executives and various departments within the organization, ensuring alignment on goals and objectives.
- Draft and distribute internal communications, memos, and announcements on behalf of executives.
- Assist in the planning, coordination, and execution of special projects, initiatives, and events as directed by executives.
- Conduct research, gather data, and compile reports to support decision‑making processes.
- Monitor project timelines and milestones, providing regular updates to executives and stakeholders.
- Promotional events, webinars, or community outreach programs
- Oversee the maintenance, repair, and upkeep of all bank facilities, including branches, offices, and ATM locations.
- Develop and manage preventative maintenance schedules to ensure that all equipment and systems (HVAC, plumbing, electrical) are functioning optimally.
- Coordinate emergency repairs
- Handle sensitive information with the utmost confidentiality and discretion.
- Maintain a high level of professionalism and integrity in all interactions and communications.
- Adhere to company policies and procedures related to data security and privacy.
- Collaborate with other administrative staff members to ensure efficient office operations.
- Provide backup support to other executives' assistants as needed.
- Foster a…
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